EXECUTIVE ASSISTANT TO THE CEO

Pan Pepin

About The Position

We are seeking a highly organized and detail-oriented Executive Assistant to the CEO to provide administrative and coordination support within our Executive Office. This role plays a key part in ensuring the efficient day-to-day operations of the CEO’s agenda while also supporting executive leadership across the organization. As part of the food manufacturing and distribution industry, this position operates in a fast-paced, dynamic environment where priorities can shift quickly. This is an exciting opportunity for someone who thrives in a high-energy setting and enjoys being at the center of business operations.

Requirements

Bachelor’s degree in Business Administration or related field (preferred)
2–4 years of experience in an administrative or executive support role
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Experience managing calendars (Outlook or similar platforms)
Basic knowledge of Power BI or other data visualization tools (preferred)
Working knowledge of Canva or similar design tools for presentation and visual content creation
Familiarity with collaboration tools such as Microsoft Teams or Zoom
Strong organizational and time management skills
High attention to detail and ability to handle multiple tasks simultaneously
Excellent verbal and written communication skills in both English and Spanish (fully bilingual required)
High level of professionalism and discretion in handling confidential information

Nice To Haves

Bachelor’s degree in Business Administration or related field (preferred)
Basic knowledge of Power BI or other data visualization tools (preferred)

Responsibilities

Manage and coordinate the CEO’s calendar, including meetings, calls, and appointments
Schedule and coordinate internal and external meetings, ensuring proper logistics and follow-up
Prepare meeting materials, presentations, and basic reports as needed
Take meeting notes and track action items when required
Coordinate travel arrangements, including flights, accommodations, and itineraries
Provide administrative support to senior leadership, including company Presidents, as needed
Serve as a point of contact for internal and external communications
Assist in the creation and formatting of presentations and documents using tools such as Microsoft PowerPoint and Canva
Maintain organized records, files, and documentation
Support coordination of executive events and special projects
Must be able to create and generate useful and visual reports using Excel and/or PowerBI.