Executive Assistant to the CEO Alumus

Alumus • Auburn, WA

3d • $50,000 - $60,000

About The Position

The Executive Assistant to the CEO will provide comprehensive administrative, operational, and strategic support directly to the Chief Executive Officer. Key responsibilities include attending all meetings for rapid and accurate notetaking, managing the CEO's complex calendar, overseeing all scheduling, communicating on the CEO's behalf, and coordinating domestic and international travel. The ideal candidate is highly organized, possesses outstanding communication skills, excels at managing multiple priorities simultaneously, and handles highly confidential information with absolute discretion and strong follow-through.

Requirements

• Minimum five (5) years supporting a CEO or senior executive (preferred).
• High School Diploma required; Bachelor's degree preferred.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and ability to quickly adopt new systems/AI tools (e.g., Copilot, ChatGPT).
• Exceptional communication (written/verbal) and meticulous organizational skills.
• Proven ability to manage complex schedules, high-volume inboxes, and multi-state travel.

Nice To Haves

• Supporting a CEO or senior executive (preferred).
• Bachelor's degree preferred.

Responsibilities

• Owning and meticulously managing all aspects of the CEO’s complex schedule, including calendar, travel (domestic/multi-state), meeting logistics with all stakeholders (Board, SLT, partners), and urgent reminders.
• Serving as the CEO’s communication proxy by managing the email inbox, drafting high-quality executive documents (briefings, reports), and attending every meeting to capture accurate notes, action items, and follow-up responsibilities.
• Acting as the primary point of contact, screening and prioritizing access requests, and consistently demonstrating impeccable discretion when handling highly sensitive organizational, financial, and personnel information.

Benefits

• Comprehensive benefits coverage including medical, dental, vision, life insurance, PTO and paid holidays, with 401(k) with match.
• On Demand Pay – work a shift get paid the same day!
• Employee Referral Bonus Program
• Flexible Schedule
• Tuition Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED