Executive Assistant to the CEO
About The Position
We are an early‑stage, stealth startup building foundational technologies that will reshape the performance, reliability, and scalability of next‑generation AI infrastructure. Backed by top‑tier investors and seasoned operators, our team is composed of people who have built category‑defining products, scaled organizations from zero to hundreds, and delivered successful exits. We operate with high trust, clear ownership, and a culture that values precision, accountability, and respect. Our headquarters is in Palo Alto, where we collaborate closely and move quickly. We aim to create an environment where people are treated fairly, supported in their growth, and empowered to do meaningful, high‑impact work alongside teammates who take pride in their craft. What We Need A highly organized, proactive Executive Assistant who will manage the CEO’s calendar, communications, logistics, and operational workflows that keep the company running smoothly. This role is onsite in Palo Alto and begins as a part‑time position (20–30 hours/week) with a clear path to full‑time as the company scales and the CEO’s operational load increases. This is ideal for someone who thrives in a fast‑moving startup environment, anticipates needs before they arise, and brings structure to ambiguity.
Requirements
- 5–10 years of experience supporting a senior executive, ideally in a startup or high‑growth environment.
- Exceptional calendar management, organizational, and prioritization skills.
- Strong written and verbal communication abilities; comfort drafting emails and internal communications.
- High level of professionalism, discretion, and emotional intelligence.
- Ability to operate independently, make sound decisions, and anticipate needs without constant direction.
- Proficiency with tools such as Google Workspace, Slack, Zoom, and basic project‑tracking systems.
- Comfortable working onsite in Palo Alto and adapting to a dynamic, fast‑paced environment.
Nice To Haves
- Experience supporting a technical founder or CEO, or familiarity with early‑stage company operations.
Responsibilities
- Own and manage the CEO’s complex calendar, including scheduling, prioritization, and real‑time adjustments.
- Coordinate meetings, offsites, investor sessions, and cross‑functional reviews with precision and professionalism.
- Handle email triage, draft communications, and ensure timely follow‑up on key actions and commitments.
- Prepare agendas, capture notes, and track action items across leadership and operational meetings.
- Manage travel logistics, itineraries, reservations, and expense reporting.
- Serve as the CEO’s operational partner — anticipating needs, removing friction, and ensuring focus on the highest‑impact priorities.
- Support office operations, vendor coordination, and onsite logistics as needed.
- Maintain confidentiality and handle sensitive information with discretion and judgment.
- Build scalable administrative processes as the company grows from early‑stage to multi‑team operations.
- Expand responsibilities over time as the role may transition from part‑time to full‑time, including broader operational support and cross‑functional coordination.
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What This Job Offers
Job Type
Part-time
Career Level
Executive
Education Level
No Education Listed
