Executive Assistant to the CEO & Office Manager

NimbleWay • New York, NY

12h • $90,000 - $120,000

About The Position

We are looking for a highly organized, proactive, and discreet Executive Assistant to the CEO who will provide high-level executive and personal support while also overseeing the day-to-day management of the office. This is a hands-on, high-trust role that requires excellent judgment, strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced startup environment.

Requirements

• +3 years of proven experience as an Executive Assistant, preferably supporting a senior executive or CEO.
• Exceptional organizational and time-management skills.
• High level of discretion, maturity, and judgment.
• Strong communication and interpersonal skills.
• A proactive, hands-on approach with the ability to anticipate needs and solve problems independently.
• Comfortable managing both executive priorities and operational details.
• Ability to work in a fast-paced, dynamic startup environment.
• Strong attention to detail and a “can-do” attitude.

Responsibilities

• Manage the CEO’s complex calendar, meetings, travel, and day-to-day priorities.
• Handle sensitive and confidential information with a high level of discretion.
• Support the CEO with personal and administrative matters, including coordination with personal staff and service providers.
• Act as a trusted gatekeeper and point of contact for internal and external stakeholders.
• Anticipate needs, identify priorities, and proactively resolve issues before they arise.
• Own the day-to-day operations and overall experience of the office.
• Create a welcoming, collaborative office environment and help build office culture.
• Manage office vendors, suppliers, facilities, and service providers.
• Ensure the office is well organized, functional, and welcoming for employees and guests.
• Provide a smooth onboarding experience for new team members.
• Collaborate with HR to update and maintain office policies, ensuring they are current and effective.
• Collaborate on the US office Operations budget, ensuring smart and efficient use of resources.
• Manage agendas/travel arrangements/appointments etc. for management.

Benefits

• Work on a deeply technical platform powering real-time AI and enterprise decisions
• Help define the future of Web Search Agents and live web intelligence
• Build alongside a sharp, mission-driven team that moves fast, ships often, and takes ownership

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed