Executive Assistant to the Area Commander (5398)

SALVATION ARMY A GEORGIA CORP•Dallas, TX

2d•Onsite

About The Position

This position is responsible for the day-to-day operational responsibilities of the Area Commander's Office, ensuring tasks are accomplished efficiently and effectively. The role involves cross-training and supporting all office assignments, focusing on deadlines and quality standards. It requires preparing various routine and special reports, ensuring compliance with departmental policies, and maintaining confidentiality. Additionally, the Executive Assistant provides administrative support to Area Command Advisory Organizations, including the Area Command Advisory Board, Echelon, the Fort Worth Advisory Council, and other county Advisory Councils. This support includes acting as a liaison, supplying research, reports, and materials, and coordinating work with various committees and sub-committees.

Requirements

Associate's degree from an accredited college or university in business administration or related field.
Three years with progressive responsibility/experience performing administrative work in a general office environment, with two years experience similar work for executive leadership.
Any equivalent combination of education, training and experience which provides the required knowledge, skills, and abilities.
Valid State Drivers License.

Responsibilities

Procures, prioritizes, and disseminates all office mail to ensure timely and efficient processing.
Determines which mail items require special attention and which are routine.
Prepares routine correspondence not requiring dictation.
Prepares and maintains records, databases, books, logs, lists, etc. in an accurate, complete, and timely manner.
Updates, posts, and indexes information and inputs data into the computer to maintain records.
Researches files to locate specific information found in documents, correspondence, lists, forms, etc.
Manages the maintenance of paper and filing systems for department correspondence, forms, cards, records, reports, and documents.
Maintains and utilizes the department bring-up filing system.
Purges files to obtain and update information.
Ensures files are maintained in an organized and efficient manner.
Answers telephone in a courteous and tactful manner.
Provides accurate and complete information regarding office operations and/or services.
Attempts to resolve complaints in a calm, courteous, and tactful manner.
Serves as a liaison for other departments and/or other Salvation Army Corps/Commands seeking information or services from the Area Commander.
Responds to questions, researches, and provides specific and general information based on knowledge of department operations.
Ensures the accuracy, completeness, and timeliness of all information provided.
Maintains the confidential nature of the position.
Serves as administrative support to Area Command Advisory Organizations, including the Area Command Advisory Board, Echelon, the Fort Worth Advisory Council, and other county Advisory Councils as assigned.
Serves as liaison to the Advisory Organizations, supplying research, reports, and materials needed.
Coordinates work with committees and sub-committees and provides information of value to their work.