Executive Assistant to SVP of Global Research Operations

CoStar Group•Richmond, VA

3d•Onsite

About The Position

CoStar Group is seeking an Executive Assistant to support our Senior Vice President of Global Research Operations. This role is full-time and based in our Richmond VA office. The ideal candidate will be a resourceful self-starter with the ability to take initiative, juggle competing priorities, and execute flawlessly with quick thinking. The company is in a growth phase, and strong administrative support is crucial for the Senior Vice President to lead the largest department at CoStar effectively and efficiently. The team is described as outgoing, energetic, and genuine, valuing hard work, teamwork, and innovation.

Requirements

Bachelor’s degree from an accredited, not-for-profit University or College.
10+ years of experience with at least 5 years supporting C-level executives in a public company setting.
Advance use of Microsoft Office Suite and ability to learn organizations databases, content management system.

Nice To Haves

Demonstrated ability to work with executives and to coordinate a high volume of diverse assignments, anticipate and effectively handle competing priorities, and maintain attention to detail.
Meticulous grammar, editing, writing, presentation, and communication skills.
Demonstrated ability to maintain confidentiality and use good judgment in making independent decisions with a high degree of tact and diplomacy.
High degree of integrity and confidentiality in handling and processing information of a highly sensitive and critical nature.
Capability to multitask and work independently in a dynamic, changing work environment, setting priorities effectively, and experience developing organization tactics to meet goals.
Possession of a progressive use of technology to include advanced experience in MS Office Suite: Word, Excel, PowerPoint and Outlook.
Sense of pride and ownership in providing excellent professional customer service, both internal and external.
Excellent interpersonal skills and ability to influence others.
Ability to work in a fast-paced environment exercising professionalism.
Excellent organizational skills and the ability to handle multiple projects and priorities; yet be responsive to changes in those priorities while meeting deadlines.
Must have a positive attitude and willingness to learn; should be punctual and value hard work.
Ability to convey essential information clearly and concisely, both in writing and verbally.
Ideal candidate will require minimal supervision and be an exceptional team player as this position requires performance in a team setting.

Responsibilities

Schedule all meetings and make all travel arrangements for the SVP, including overseeing/managing the SVP’s calendar and scheduling appointments by balancing priorities and effectively negotiating with internal and external resources.
Provide the SVP with background information and/or supporting documents in preparation for scheduled appointments, meetings, speaking engagements, conferences, interviews, etc.
Provide administrative support such as expense reimbursement, submitting purchase orders, managing distribution groups and other record-keeping functions.
Compose, modify, and proofread email correspondence, reports and presentations.
Respond to requests on behalf of the SVP by gathering and providing information.
Manage internal meetings for SVP, ensuring all logistics are flawlessly arranged and executed, troubleshooting issues quickly and gracefully.
Develop and demonstrate a solid working knowledge of the business structure, tools, policies and procedures and key personnel.
Exercise sound decision-making and good judgment, to develop solutions to problems and situations.
Develop effective and constructive solutions to challenges and obstacles – see issues through to satisfactory completion and resolution maintaining grace under pressure.
Prepare and distribute relevant materials to team members in advance of meetings.
Develop and strengthen relationships with SVP’s direct reports and key CoStar colleagues across the company to support Research Operations and company-wide goals.
Provide administrative support to department initiatives as needed, including the Research Operations Monthly Employee Recognition program.
Coordinating/assisting with select executive/VIP events at the Richmond campus.
Providing additional support to the CEO when at the Richmond campus.

Benefits

Comprehensive healthcare coverage: Medical / Vision / Dental / Prescription Drug
Life, legal, and supplementary insurance
Virtual and in person mental health counseling services for individuals and family
Commuter and parking benefits
401(K) retirement plan with matching contributions
Employee stock purchase plan
Paid time off
Tuition reimbursement
On-site fitness center and/or reimbursed fitness center membership costs (location dependent), with yoga studio, Pelotons, personal training, group exercise classes
Access to CoStar Group’s Employee Resource Groups
Complimentary gourmet coffee, tea, hot chocolate, fresh fruit, and other healthy snacks