Executive Assistant to Rawhide Development President and CEO

Arizona Cardinals Football Club•Tempe, AZ

7d•Onsite

About The Position

Rawhide Development, the real estate development affiliate of the Arizona Cardinals Football Club, is seeking a Senior Executive Assistant to support the President & CEO and the broader Rawhide Development team. This is a high-visibility, high-trust role for a fast-moving, newly formed organization. The ideal candidate operates with discretion and independent judgment, anticipates needs before being asked, and can flex between calendar management and cross-team project coordination. Real estate development industry experience is strongly preferred. This role requires the highest level of confidentiality and discretion. The Executive Assistant will regularly be exposed to sensitive business, financial, personnel, and strategic information — including matters related to land transactions, ownership discussions, and organizational planning — and must handle all such information with absolute discretion, both inside and outside the organization.

Requirements

Bachelor's degree preferred but not required with equivalent experience
At least seven (7) years of experience as an Executive Assistant supporting C-suite or senior leadership
Proven track record of complex calendar management and gatekeeping for a senior executive, including independently resolving scheduling conflicts and prioritizing access.
Working proficiency with SharePoint and OneDrive, including folder structure design, permissions, and version control.
Experience supporting executives in real estate, development, construction, or a related industry strongly preferred.
Demonstrated track record of handling confidential and sensitive information with absolute discretion.
Demonstrated ability to manage competing priorities in a fast-paced, evolving organization.
Excellent written and verbal communication skills.
Strong organizational skills with meticulous attention to detail.
Comfortable working independently and taking initiative in an entrepreneurial, start-up-like environment.
Flexibility to work evenings, weekends, and holidays; hours may vary depending on business needs.
Must successfully complete pre-employment screening, including a background check.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of a student or employment Visas (including, but not limited to F-1, M-1, J-1, H-1B, OPT and/or CPT programs, etc.).

Nice To Haves

Real estate development industry experience is strongly preferred.
Experience supporting executives in real estate, development, construction, or a related industry strongly preferred.

Responsibilities

Own and proactively manage a complex, shifting calendar across internal Cardinals leadership, external partners, consultants, and public agencies - resolving conflicts, prioritizing competing requests, and protecting focus time
Serve as the primary gatekeeper for the CEO's time and access, applying strong judgment to triage meeting requests and determine what warrants the CEO's direct involvement versus delegation
Coordinate domestic travel arrangements, itineraries, and logistics
Screen and prioritize communications, especially with Cardinals ownership
Prepare, format, and organize materials for meetings, presentations, and board-level updates
Handle confidential correspondence, files, and conversations with strict discretion, using sound judgment about what can be shared, with whom, and when
Support the broader Rawhide Development team (currently small, growing) with scheduling, logistics, and cross-functional coordination
Maintain master tracking lists for action items, deliverables, and deadlines across multiple concurrent workstreams
Follow up on open items to ensure accountability and on-time completion
Coordinate meeting logistics for internal stakeholders, consultants, contractors, and external partners
Organize and maintain files, contracts, and records in SharePoint and OneDrive, using clear folder structures, naming conventions, and permissions so the team can quickly find and safely share what they need
Serve as the team's go-to resource for document organization and file governance as Rawhide Development scales, including managing access and version control on shared drives
Build effective working relationships across Cardinals departments (Legal, Finance, People, Construction, Media Relations) to keep information flowing smoothly
Represent the CEO's office professionally in interactions with ownership, executives, consultants, and outside partners
Exercise consistent discretion in all interactions, recognizing the sensitivity of Rawhide Development's work and its proximity to ownership
Proficient across Microsoft Office (Word, Excel, PowerPoint, Outlook), with strong working knowledge of SharePoint and OneDrive for file organization, document sharing, and collaboration
Comfortable learning new project management or collaboration platforms as the team's tools evolve
Comfortable using AI tools to support drafting, summarization, scheduling, and research tasks
Identify opportunities to streamline processes, tracking systems, and communication workflows as the team scales
Other duties as assigned.