Executive Assistant to Product, Design & Marketing
About The Position
Executive Operations at Brex The Executive Operations team is an integral component to company operations, ensuring that our leaders are supported and equipped to be successful and are focused on company goals. As strategic partners, Brex Executive Assistants provide critical support while also contributing to projects that help drive business priorities and strengthen team collaboration. What you’ll do As the Executive Assistant to the Head of Product (HoP) and Chief Design Officer (CDO), you will provide comprehensive, high-leverage support to help drive Brex’s product strategy and positioning, design vision, and next phase of growth. You will manage the day-to-day operations of their executive offices, ensuring seamless communication, strong cross-functional alignment, and operational rigor across Product, Design, and Marketing. You will be the steward of their time, managing complex calendars, prioritizing high-impact meetings, coordinating travel and executive engagements, and ensuring follow-through on critical initiatives. In addition to core administrative excellence, you will serve as a central partner across roadmap planning, product reviews, design critiques, and company wide launch moments. This role requires strong business judgment, exceptional organizational skills, comfort with ambiguity, and the ability to manage multiple workstreams with discretion and professionalism. Where you’ll work This role will be based in our San Francisco office. We are a hybrid environment that combines the energy and connections of being in the office with the benefits and flexibility of working from home. We currently require a minimum of three coordinated days in the office per week, Monday, Wednesday and Thursday. As a perk, we also have up to four weeks per year of fully remote work!
Requirements
- 4+ years of administrative experience in a fast-paced environment, 2+ of those years supporting at the Executive level, specifically in EPD / Marketing
- Outstanding organizational, written/verbal communication, and listening skills, plus high attention to detail
- Strong team-player attitude; needs to work well under pressure and be adaptable in the face of changing priorities
- Excellent problem-solving, time-management, and prioritization skills
- Expert with G-Suite (Google Calendar, Gmail, Google docs, Google sheets, etc.)
- High degree of discretion and integrity, especially when taking care of confidential information
Nice To Haves
- Familiar with AI tools like Chat GPT, Claude, Granola, etc
Responsibilities
- Manage and prioritize the HoP’s and CDO’s calendars across multiple time zones, including internal and external meetings, interviews, and complex domestic and international travel.
- Ensure the HoP and CDO are strategically prepared for meetings and speaking engagements by coordinating agendas, presentations, materials, and follow-ups.
- Coordinate and facilitate team, leadership, and All Hands meetings, including preparing materials, capturing notes, tracking action items, and driving accountability to ensure alignment and execution.
- Plan and execute team events, offsites, and strategy sessions - owning logistics, agenda preparation, and event coordination.
- Partner with Recruiting to schedule and facilitate executive interview loops.
- Serve as the on-site point of contact for external partners and candidates, maintaining the highest level of confidentiality and discretion.
- Maintain high responsiveness and professionalism across all communications, supporting internal and external correspondence with clarity and accuracy.
- Partner closely with other Executive Assistants and cross-functional partners to support company-wide initiatives while modeling operational excellence and strong cultural leadership.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
