Executive Assistant to Partner & Co-President of Film

MRC Entertainment•West Hollywood, CA

11d•$21 - $22•Onsite

About The Position

The Executive Assistant will provide high-level administrative support to the Partner & Co-President of Film. This position requires discretion, a high level of organization, flexibility, and strong performance in the fast-paced world of film production and development. Although this position would work closely with creative development, it focuses mainly on the business and marketing distribution side of film.

Requirements

1-3 years of relevant entertainment experience
1-2 years of agency, management, production company, or other relevant desk experience
Interest in the business and/or marketing and distribution side of film and TV
Experience managing heavy phones and scheduling
Must be detail oriented, with an ability to multi-task
Must be able to adapt in a fast-paced, high-pressure work environment
Uphold a strict level of confidentiality
Develop and sustain a level of professionalism among staff and clientele

Responsibilities

Anticipate the business and personal needs of executive, relying on experience and judgement to plan and accomplish tasks
Act as gatekeeper and ensure timely and efficient day-to-day running of the office
Provide executive level administrative support including heavy calendar management, which consists of booking conference rooms, sending out meeting invites, and tracking/ranking appointment requests by priority and deadlines
Manage executive’s incoming and outgoing calls, and the phone sheet overall
Serve as the administrative liaison with internal team members
Book and coordinate business related travel on behalf of executive as needed
Manage Ramp and expense reports
Develop a rapport and sustain a level of professionalism among all staff and external parties
Fulfill ad hoc requests including but not limited to note taking, research, and editing documents
Additional responsibilities may be assigned based on executive and departmental needs