Executive Assistant to Founder & CEO

Paka Apparel•Boulder, CO

1d•Onsite

About The Position

As Executive Assistant to PAKA's Founder & CEO, you will serve as his right hand, protecting time, driving follow-through, and ensuring the highest priorities of the business move forward. This role requires a highly organized, proactive, and detail-oriented individual who thrives in a fast-paced environment, takes initiative, and can anticipate the needs of senior executives. This position is ideal for someone who is highly driven, adaptable, has exceptional communication skills, and is eager to contribute to the success of a mission-focused brand. You'll serve as an important force multiplier, creating leverage that allows the Founder & CEO to focus on building the next chapter of PAKA. This is an in-person role based in Boulder, Colorado, requiring regular presence at PAKA HQ and the flexibility to support occasional travel and after-hours priorities when needed.

Requirements

5+ years supporting senior executives, founders, or CEOs preferred
Bachelor’s degree or equivalent professional experience in business, communications, or a related field.
Strong experience managing complex calendars, travel arrangements, and meeting logistics.
Proficiency in G-Suite and productivity tools (e.g., Slack, Asana, Notion).
Exceptional written and verbal communication skills, with the ability to interact with high-profile stakeholders.
Exceptional judgment.
A high level of discretion and confidentiality, handling sensitive information with care.
A strong ability to prioritize competing demands, multitask effectively, and remain composed under pressure.
Ability to manage multiple projects in a fast-paced, deadline-driven environment.

Nice To Haves

Passion for sustainability, nature, travel, the outdoors, and a purpose-driven lifestyle.

Responsibilities

Manage scheduling, calendar coordination, and meeting logistics for the CEO.
Prioritize and manage time-sensitive tasks, ensuring seamless execution of meetings, events, and deliverables.
Own meeting preparation, effectiveness, and follow-through by ensuring a) agendas, pre-reads, objectives, and relevant materials are distributed in advance of key meetings, and b) action items are followed up on.
Own CEO follow-through by ensuring commitments, decisions, and action items are tracked to completion across the leadership team.
Manage ad hoc projects related to business operations, strategic initiatives and cross-functional projects
Manage and prioritize the CEO's inbox, ensuring timely responses and visibility into high-priority communications.
Manage incoming correspondence, prioritize tasks, and filter messages for urgency.
Draft emails, meeting briefs, and key communications on behalf of the CEO while maintaining his voice and style.
Track follow-ups, decisions, and commitments across stakeholders to ensure timely execution and nothing falling through the cracks.
Plan and coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and itineraries for the CEO and other senior executives.
Ensure all necessary materials are provided for the trips (travel documents, meeting briefs, materials, visas, etc).
Handle last-minute travel adjustments and troubleshoot logistical challenges as needed.
Plan and execute all company events, quarterly leadership offsites, executive meetings, and team-building initiatives.
Handle expense reports, invoice processing, and financial reconciliations.
Manage office supplies, vendor relationships, and facilities coordination.
Serve as a project manager for the buildout of PAKA’s new HQ in Boulder
Arrange for adequate coverage when out of office for vacations, sick time, errands, etc.