Executive Assistant to EVP, Sales & Business Development

Puffco•Los Angeles, CA

About The Position

By combining first-hand knowledge of what cannabis users want with the most advanced technology and cutting-edge design, Puffco hasn’t just grown a company: we have started a movement that will mainstream cannabis enjoyment for the world. The company was founded in 2013 with a singular mission: to bring consumers the pleasure of a full-spectrum cannabis experience. Unlike other products which offer only a fraction of the full potential of cannabis, Puffco has focused on bringing the richest and most fulfilling experience possible. Puffco products are adored by consumers and critics alike and have won numerous industry and technology awards. As Puffco continues to scale globally, we are looking for an Executive Assistant to support our EVP, Sales & Business Development. This role is ideal for someone who thrives in fast-paced environments, enjoys creating organization out of complexity, and takes pride in helping an executive perform at the highest possible level. Working Style This EVP moves quickly, values ownership, and prefers concise communication over lengthy updates. You're expected to anticipate needs, identify risks early, and bring thoughtful recommendations, not simply updates. Success in this role comes from staying one step ahead and helping priorities move forward without waiting to be asked. This is not a traditional Executive Assistant role. Beyond managing calendars and travel, this position serves as the operational extension of the EVP, helping ensure priorities, projects, reporting, communications, meetings, and strategic initiatives remain organized, visible, and moving forward. The EVP is responsible for setting vision, priorities, and strategy. The Executive Assistant is responsible for creating the organization, visibility, coordination, and follow-through necessary to help those priorities move efficiently through the organization.

Requirements

3–5 years supporting senior executives, founders, or executive leadership teams.
Exceptional organizational and project coordination skills.
Advanced PowerPoint, Google Slides, and presentation-building capabilities.
Strong written and verbal communication skills.
Demonstrated ability to manage multiple priorities simultaneously while maintaining attention to detail.
Strong sense of ownership, urgency, and follow-through.
You naturally create structure where others see chaos.
You take initiative without waiting to be asked.
You anticipate needs before they arise.
You identify gaps before they become problems.
You bring recommendations and next steps, not just updates.
You take pride in being the person behind the scenes ensuring nothing falls through the cracks.

Responsibilities

Manage and optimize a complex executive calendar, ensuring time is aligned with business priorities and objectives.
Anticipate scheduling conflicts, competing priorities, and logistical challenges before they arise.
Ensure the EVP is prepared for meetings, travel, leadership reviews, retailer meetings, distributor meetings, and key business discussions.
Prepare agendas, briefing materials, supporting documents, and relevant background information in advance of meetings and events.
Provide concise recaps of key meetings, projects, and business discussions, highlighting decisions made, action items, risks, opportunities, and required follow-up.
Ensure commitments made by the EVP and stakeholders are documented, tracked, and followed through to completion.
Support sales team engagement initiatives, including coordinating team events, offsites, recognition programs, and other activities that strengthen team culture and collaboration.
Assist with planning and execution of team meetings, quarterly kickoffs, leadership sessions, and department events.
Coordinate occasional team lunches, celebrations, and incentive-based activities to support employee engagement and team morale.
Help manage sales team recognition and incentive programs, ensuring milestones, achievements, and key wins are celebrated appropriately.
Maintain a centralized hub of visibility across all projects, initiatives, priorities, deadlines, meetings, deliverables, and commitments owned by the EVP.
Develop and maintain systems that provide clear visibility into project status, ownership, timelines, risks, and next steps.
Provide weekly executive summaries outlining key updates, project status, upcoming deadlines, outstanding action items, risks, blockers, and areas requiring executive attention.
Proactively identify gaps, delays, or communication breakdowns and elevate them before they become larger issues.
Ensure the EVP always has a clear understanding of what requires attention, decisions, escalation, or follow-up.
Coordinate execution of executive priorities and strategic initiatives by organizing stakeholders, meetings, timelines, deliverables, and follow-up actions.
Gather information, reporting, updates, and materials requested by the EVP.
Coordinate directly with department leaders and cross-functional stakeholders to ensure requests and deliverables are completed on time.
Drive accountability through proactive follow-up and consistent communication.
Track action items, commitments, deadlines, and deliverables across multiple initiatives simultaneously.
Ensure projects continue moving forward without requiring constant executive intervention.
Own the preparation, maintenance, and continuous improvement of executive presentations, quarterly revenue reviews, business reviews, strategic planning sessions, leadership updates, forecasting reviews, and executive reporting.
Coordinate directly with stakeholders to gather content, verify accuracy, maintain deadlines, and ensure materials are executive-ready.
Maintain presentation templates and reporting frameworks.
Transform business updates, metrics, and reporting into polished presentations that support executive decision-making.
Ensure all presentation materials are prepared well in advance of meetings and reviews.