Executive Assistant to Chief & Council
Adams Lake Indian Band•Chase, BC
•CA$28 - CA$40•Onsite
About The Position
Adams Lake Indian Band is seeking an Executive Assistant to Chief and Council to work under the direction of the Adams Lake Band’s Chief Operations Officer or designate. The individual’s main responsibility will be to manage schedules and calendars, meetings, and travel for Chief and Council. The Executive Assistant will act as an extension of C&C emails and general communication by prioritizing responses. The EA will support senior executives, be an expert communicator and organizer, and be able to work at a high level of professionalism.
Requirements
- Post secondary degree or Diploma in Business Administration or similar field
- 5+ years of experience in an Executive Assistant role, supporting VP level or above
- Proven success in prior comparable role
- Proven ability to work well under pressure, prioritize tasks and meet deadlines
- Must be able to work in a team, and independently
- The ability to anticipate needs and requirements
- Excellent communication & presentation skills
- Intermediate Microsoft Office skills
- Attention to detail
- Must be able to manage confidential information
- Flexible to attend events if required
- Excellent customer service mindset and the ability to deliver to a high standard of competence
- Valid Class 5 BC Driver’s License
- Current Criminal Record Check with vulnerable sector clearance, with results acceptable to ALIB
Nice To Haves
- Preference may be given to qualified ALIB band members and individuals who self-identify as First Nation, Inuit, or Indigenous ancestry.
Responsibilities
- Performs all duties and responsibilities in accordance with Adams Lake Indian Band policies and procedures
- Calendar and schedule management for Chief and Council or executive level meetings
- Prioritizes communication, emails, and messages
- Prepare budgets, reconcile, and track related income/expenses
- General applications for events
- Preparation of meeting agendas, taking meeting minutes and meeting minute distribution
- Presentation preparation and coordination
- Setting up meeting events, including venue organization, scheduling and support services
- Proofreading communications and reports
- General administrative duties as required
- Performs other duties as required
Benefits
- defined contribution pension scheme
- health, vision, and dental coverage
- LTD, AD&D, and life insurance
- employee assistance program
- starting vacation entitlement of two weeks
- two-week paid winter break
- paid sick/personal days
- Statutory or Designated holidays
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
