Executive Assistant to CFO & Head of Talent - AI Tech Startup - San Francisco (Onsite)
About The Position
Our client, a rapidly growing AI startup, is seeking a high-impact Executive Assistant to support their CFO and Head of Talent. This is a highly visible, strategic role and is the perfect opportunity for someone who thrives in fast-paced environments and enjoys serving as the operational backbone for executive leadership. You'll help drive cross-functional initiatives, board logistics, investor relations, and team operations. This is a great opportunity to join a well-funded AI startup experiencing exceptional growth while partnering closely with senior executive leadership!
Requirements
- 3+ years of experience supporting senior executives within a tech startup or venture capital firm
- Exceptional calendar management and organizational skills with the ability to juggle competing priorities
- Experience supporting board meetings, investor relations, or finance teams is highly preferred
- Excellent written and verbal communication skills with impeccable attention to detail
- High level of professionalism, discretion, and sound judgment when handling confidential information
- Proficiency with Google Workspace, Slack, Notion, DocuSign, and modern productivity tools
- Proactive, resourceful, and adaptable with a solutions-oriented mindset
Nice To Haves
- Great opportunity to take on a strategic role supporting two senior leaders
- Work alongside a bright & innovative team!
Responsibilities
- Provide high-level executive support to the CFO and Head of Talent
- Manage complex calendars, meeting coordination, and scheduling prioritization
- Coordinate board meetings, investor meetings, and executive travel logistics
- Prepare meeting materials, agendas, presentations, and follow-up action items
- Manage expense reports, contracts, approvals, and confidential documentation
- Partner with Finance on planning cycles, audits, and cross-functional initiatives
- Plan team events, offsites, and executive meetings
- Draft executive communications and maintain organized systems across Google Workspace, Notion, and DocuSign
- Identify process improvements and build scalable administrative workflows
- Support ad hoc project and other administrative tasks
Benefits
- equity
- benefits
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
