Executive Assistant to CEO

Innodata Inc.•Ridgefield Park, NJ

52d•Onsite

About The Position

We are a rapidly growing data engineering company at the forefront of the Generative AI revolution. Our innovative services are trusted by the world's biggest tech companies to solve their most complex data challenges. As a fast-paced, high-growth firm, we are seeking a strategic partner to help manage the dynamic life of our CEO. The Executive Administrative Partner will serve as a key business and personal confidant to the CEO, acting as an extension of their decision-making and vision. This is far more than a support role; you will be deeply integrated into the CEO's day-to-day work, anticipating needs, managing high-value projects, and ensuring the seamless operation of both professional and personal life. The successful candidate will be the CEO's eyes and ears, demonstrating impeccable judgment, a polished demeanor, and a sharp, analytical mind. Gatekeeps inbound email; manages to-do list; ensures that time is spent on the highest-priority work and that no balls get dropped; actions early preparation for upcoming meetings and ensures that CEO is adequately prepared for meetings through briefings/travel packs; runs the operating cadence of the office and CEO rhythms (QBRs, board pre-reads, advisory board coordination, etc.); coordinates cross-functionally for key moments (earnings, board meetings, annual meeting); provides lightâweight PMO discipline for CEOâlevel priorities; actions inbound investor calls; undertakes small and medium-size projects and cross-functional initiatives (e.g., M&A integration workstreams, CEO staff offsites, ops redesign); partners with CEO in re-design of office motions, including use of tech platforms, email triage/escalation; to-do list management and daily/weekly planning; captures follow-ups required from notes.

Requirements

Proven experience in a senior administrative or business support role, preferably with experience supporting a C-level executive.
A polished and professional demeanor with exceptional written and verbal communication skills.
A strong analytical and logical approach to problem-solving, with high attention to detail.
Experience liaising with high-level stakeholders, including board members and shareholders.
A proactive, resourceful, and tenacious attitude. You thrive in a fast-paced, dynamic environment.
Exceptional organizational, time-management, and multitasking abilities.
Proficiency with modern technology stacks and communication platforms (e.g., Google Workspace, Slack, etc.).
Must be able to maintain a regular, onsite presence in our Ridgefield Park, NJ office.
Flexibility to be available during evenings and weekends to address urgent matters.

Responsibilities

Strategic Project Management: Take ownership of special, high-value, and sensitive ad-hoc projects, managing them from conception to completion.
Shareholder Relations: Act as a primary liaison with shareholders and investors. Assist in preparing materials for quarterly board meetings, earnings calls, and investor communications, ensuring accuracy and professionalism.
Gatekeeping and Communication: Skillfully manage the flow of information to and from the CEO, acting as a trusted filter for internal and external inquiries. Draft, edit, and proofread high-stakes correspondence, presentations, and other communications.
Life Management & Logistics: Expertly manage the CEO's complex and often shifting calendar, travel, and priorities-including domestic and international travel, event logistics, and occasional personal tasks.
Proactive Problem-Solving: Anticipate challenges and proactively develop solutions to maximize the CEO's time and effectiveness. Identify and implement new systems or processes to improve organizational efficiency.
Information Analysis: Demonstrate an analytical mindset by digesting and synthesizing complex information to help prepare the CEO for meetings and critical decisions.
Discretion and Professionalism: Handle highly confidential and sensitive information with the utmost integrity and discretion. Maintain a polished and professional presence that reflects positively on the company at all times.
Travel: Be available for and comfortable with traveling alongside the CEO as needed to provide on-site support for meetings, events, and other business needs.

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