Executive Assistant to CEO
About The Position
We are seeking an Executive Assistant who thrives in a fast-paced, demanding environment and takes pride in being two steps ahead. This person will serve as a critical partner to our CEO, anticipating needs, maintaining seamless operations, and ensuring priorities move forward without hand-holding. The ideal candidate is proactive, highly organized, and an exceptional problem solver. You will handle complex scheduling, communication, and operational tasks with discretion, judgment, and speed. You will act as an extension of the CEO, taking ownership of critical projects, protecting his time, keeping him focused on what matters most, and ensuring the leadership team runs efficiently.
Requirements
- Bachelor's degree required
- 5+ years of experience supporting C-level executives (preferably in a startup or high-growth tech environment)
- Extremely organized with impeccable attention to detail and follow-through
- Experience leading complex cross-functional company initiatives as a project lead
- Able to thrive in a fast-paced, high-expectation environment
- Direct communicator who can handle feedback and respond with clarity and composure
- Strong written and verbal communication skills
- Willingness to go above and beyond, including being available during urgent situations or time-sensitive matters
Responsibilities
- Serve as the right hand to the CEO, managing calendars, travel, and correspondence with precision and urgency
- Anticipate needs and independently resolve issues before they escalate
- Manage and prioritize high-volume communications, ensuring timely follow-up and alignment with company goals
- Coordinate meetings, events, and executive offsites, often across multiple time zones
- Prepare materials, briefings, and agendas for internal and external meetings
- Translate meeting discussions into concise action plans
- Maintain strict confidentiality and sound judgment in handling sensitive information
- Support key company initiatives and help drive accountability across the leadership team
- Act as a cultural ambassador, bringing professionalism, reliability, and calm under pressure
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Industry
Publishing Industries
Number of Employees
51-100 employees
