Executive Assistant to CEO, CTO & CPO

Galileo•Burlingame, CA

42d•$125,000 - $145,000

About The Position

We’re looking for an exceptional Executive Assistant to directly support Galileo’s three co-founders — the CEO, CTO, and CPO. This role is critical to ensuring the founders are operating at peak effectiveness in a fast-paced, high-change environment. You will anticipate needs, eliminate friction, manage communication flow, and create structure that empowers the founders to focus on high-leverage work. This is a role for someone who can think several steps ahead, handle sensitive information with discretion, and navigate rapid context switching with confidence and calm.

Requirements

Previously worked at a startup
Successfully supported 3+ senior leaders simultaneously
Ability to commute when urgent, time-sensitive tasks arise
Expert-level travel coordination skills
Highly strategic scheduler with impeccable prioritization instincts
Ability to communicate clearly and professionally with senior leaders, customers, and external partners
Thrives in a fast-paced, high-volume environment with shifting priorities
Strong calendaring skills; Google Calendar and Gmail experience required
Exceptional relationship-building and collaboration abilities
Hyper-organized with strong systems-thinking and process discipline
High integrity, sound judgment, and ability to handle confidential information

Responsibilities

Keep all three co-founders organized, aligned, and prepared for every meeting, priority, and commitment.
Drive operational efficiency by managing calendars, inboxes, follow-ups, and communication flow.
Remove obstacles proactively — often before the founders are aware of them.
Ensure high-quality execution on logistics, planning, and day-to-day operations.
Tailor your support style to each founder’s working style while maintaining balanced coverage across all three.
Calendar Management: Coordinate complex, constantly shifting calendars for three co-founders across time zones, prioritizing the highest-impact work.
Email & Communication Management: Organize and maintain inbox structure Flag urgent/high-priority items Draft and follow up on emails Ensure timely responses and close loops on all outstanding communication
Travel Logistics: Expertly coordinate domestic and international travel, including itineraries, accommodations, ground transportation, and real-time adjustments.
Always On-Call: Given the pace of a startup, the EA must be comfortable being “on-call” with prompt response times via text and phone.
Proactiveness: This role requires anticipating needs before they become issues. Examples include: Noticing slow response times to key emails and stepping in Accelerating interview scheduling when bottlenecks appear Identifying when a founder needs support completing a task more efficiently Proactively scheduling meetings with stakeholders we haven’t connected with yet Spotting commute challenges, meeting conflicts, or personal schedule issues — and resolving them Asking founders which tasks feel most repetitive or mundane, and designing better systems
Personalized Support: Each co-founder works differently. You will: Tailor your style to individual needs Balance attention and support across all three Ensure none “fall through the cracks” even when one leader requires heavier support Reassess priorities continuously to maintain alignment
Weekly Planning: You should expect to carve out time to prepare the schedule, materials, and priorities for the upcoming week to set the founders up for success.
Support sensitive, high-priority internal and external communications
Build strong relationships across the company to accelerate execution
Maintain confidentiality and professionalism at all times
Step in for urgent in-person tasks when needed (commute required)