Executive Assistant to CEO

National Coatings • Wilmington, NC

6h

About The Position

At National Coatings, integrity, experience, and quality are the heart of everything we do. These values guide us in delivering high-performance coating solutions that are innovative, durable, and built to last. With decades of expertise, we take pride in protecting and enhancing surfaces across commercial, industrial, and specialty applications. We believe in hiring the right people, to make the right decisions, to do the job the right way - ensuring that every project meets the highest standards. We do this while fostering a culture where those that display teamwork, innovation, and excellence thrive. We're seeking an experienced Executive Assistant to provide high-level support to our CEO. You won't just be managing a calendar and answering emails-you'll be helping shape the future of the company. If you love being the calm in the storm, enjoy working with visionary leaders, and are excited by the idea of helping scale a business, this is the role for you!

Requirements

• 10+ years of proven experience supporting a senior executive in a fast-paced environment
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), virtual collaboration tools (Microsoft Teams), and/or other productivity software
• Exceptional organizational and time management skills with the ability to prioritize multiple tasks and manage competing deadlines
• High degree of professionalism and emotional intelligence; maintains composure under pressure, demonstrating adaptability and flexibility
• Self-motivated, resourceful problem-solver with the ability to anticipate needs and address challenges effectively and proactively
• Excellent communication skills (both written & verbal) and attention to detail, ensuring clarity and accuracy in every task

Responsibilities

• Idea Management & Coordination : Capture, organize, and help prioritize the CEO's ideas and initiatives, ensuring follow-through and alignment with company goals. Support special projects and strategic initiatives.
• Communication & Confidentiality : Serve as the primary point of contact and liaison between the CEO, stakeholders, and other internal teams. Ensure smooth communication and follow-up while handling sensitive information with the highest level of professionalism and discretion.
• Executive Administrative Support : Provide comprehensive administrative assistance to the CEO, including calendar management, meeting coordination, and travel arrangements.
• Meeting Preparation & Event Planning : Prepare agendas, presentations, and briefing materials, ensuring the CEO is prepped and focused for every engagement. Coordinate logistics for internal meetings, offsites, and company-wide events.
• Expense & Vendor Management : Handle expense reports, budget tracking, and vendor relationships related to executive operations.

Benefits

• Medical Insurance w/ PPO and HSA Plan Options (Company Pays 95% of HSA Plan for Employee-Only)
• Dental & Vision Insurance
• 401(k) Plan with Company Match
• Health Savings Account with Company Match up to $2,000
• FSA / Dependent Care Savings Accounts
• Life Insurance & Long-Term Disability (Company Paid)
• Short-Term Disability, Accident, and Voluntary Life Insurance
• Paid Time Off & Paid Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed