Executive Assistant (Talent Management)

DBA Media, LLC•West Hollywood, CA

About The Position

The primary focus of this position is to provide administrative support to an Executive. This role serves as a strategic administrative partner, providing high-level support that enables the Executive to operate efficiently and focus on driving the business forward. This role is integral in the day-to-day and long-term success of DBA, supporting executive operations, internal alignment, and external stakeholder engagement across brands, agencies, and leadership teams.

Requirements

Accountability and ownership mindset
Client and stakeholder-focused
Strong problem-solving and decision-making abilities.
Results-oriented with a bias toward action
Highly adaptable and calm under pressure
Skilled at prioritization and managing multiple workstreams
Strong interpersonal and leadership presence
Collaborative team player with cross-functional influence

Responsibilities

Provide comprehensive, high-level administrative support to the Executive, acting as a trusted gatekeeper and partner.
Manage a complex, fast-moving executive calendar, prioritizing time against business objectives and strategic initiatives.
Anticipate needs, proactively resolve scheduling conflicts, and ensure the Executive is prepared for all meetings and commitments.
Prepare briefings, agendas, run-of-show documents, and follow-ups for executive meetings.
Serve as a liaison between the Executive and internal teams, senior leadership, talent, clients, and external partners.
Draft, edit, and manage executive correspondence and communications with clarity, discretion and professionalism.
Act as an information resource and professional host for clients, partners, and senior stakeholders.
Partner with the Executive on special projects, internal initiatives, and operational priorities.
Coordinate across departments, brands, and agencies to ensure alignment and timely execution of initiatives.
Track action items, deadlines and deliverables tied to executive priorities and leadership meetings.
Coordinate senior leadership meetings, off-sites, and company-wide meetings, including agenda, materials, and follow-ups.
Maintain meeting notes, summaries, and action plans, ensuring accountability and progress.
Support planning and execution of high-level internal and external company events.
Support preparation for board-level, client-facing, and leadership presentations.