Executive Assistant, SVP Talent & Culture

American Airlines • Fort Worth, TX

2d • Onsite

About The Position

This position is a key member of the corporate executive leadership team supporting the Senior Vice President of Talent and Culture, providing high-level strategic administrative and organizational support. The role requires independent judgement to prioritize conflicting needs, innovate, and find solutions to evolving situations. You’ll have the opportunity to excel in a collaborative, fast-paced environment.

Requirements

• Bachelor’s degree in relevant field or equivalent experience/training
• 3+ years of experience in a prior Executive Assistant role supporting a Senior-level Executive
• Extensive knowledge of Microsoft Outlook
• Knowledge of Microsoft Office Suite to include Word, Excel, PowerPoint, etc.
• Proficient in basic administrative tasks such as expense reporting, time and attendance, supply management, invoicing, etc.
• Ability to be self-motivated with strong organizational skills, ability to prioritize work and meet deadlines
• Ability to demonstrate excellent analytical and problem-solving skills
• Ability to perform in a fast-paced environment, handle multiple tasks simultaneously
• You possess expert-level writing, editing, grammatical, and research skills
• Must fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display areas (SIDA), if applicable
• Ability to secure appropriate airport authority and/or US Customs security badges, if applicable

Responsibilities

• Safeguard confidential and sensitive information, demonstrating emotional intelligence to discern relevance and importance.
• Uphold the integrity of proprietary data, both internally and externally.
• Manage multiple active calendars concurrently, ensuring schedules are followed and respected.
• Adapt to fluid environments, adjusting calendars accordingly and removing logistical obstacles to allow executives to focus on strategic leadership.
• Arrange complex domestic and international travel, including accommodations, transportation, and itinerary creation.
• Anticipate travel needs, mitigate issues and collaborate with relevant resources to resolve concerns promptly.
• Ensure executive is properly briefed and has all necessary details and materials for meetings, presentations, etc.
• Interact professionally with executive management, internal and external partners, and community leaders.
• Meet and greet guests, representing the company with professionalism and courtesy.
• Evaluate and respond to or redirect inquiries, requests, and complaints from internal and external stakeholders.
• Monitor emails and correspondence, composing responses with attention to detail and accuracy.
• Take a lead role in planning and preparing meetings and events, including logistics, presentations, catering, and venue selection.
• Provide onsite support, proactively resolving unexpected concerns to ensure seamless executions.
• This position is on-site at our Skyview Campus (1 Skyview Dr. Fort Worth, TX 76155) five days a week

Benefits

• Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
• Health Benefits: On day one, you’ll have access to your health, dental, prescription and vision benefits to help you stay well. And that’s just the start, we also offer virtual doctor visits, flexible spending accounts and more.
• Wellness Programs: We want you to be the best version of yourself – that’s why our wellness programs provide you with all the right tools, resources and support you need.
• 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
• Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 5,001-10,000 employees