Executive Assistant to SVP

Caterpillar Inc.•Irving, TX

2d•Onsite

About The Position

Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. Caterpillar is a global leader in building the infrastructure and technologies that power a more sustainable world. Across our enterprise, we rely on highly capable professionals who bring strong judgment, adaptability, and emotional intelligence to support senior leaders operating in a complex, global environment. We are seeking a Executive Assistant to provide high-level, strategic administrative support to a Senior Vice President and other members of executive leadership. This role is critical to enabling executive effectiveness, ensuring seamless global coordination, and supporting day-to-day operations across regions, time zones, and functions. The ideal candidate is a proactive, detail-oriented professional who thrives in fast-paced environments, exercises sound discretion, and partners effectively with senior leaders and stakeholders worldwide.

Requirements

Accuracy & Attention to Detail: Demonstrated ability to manage high volumes of information with precision and strong quality control practices.
Executive Partnership & Collaboration: Proven experience working closely with senior leaders and cross-functional teams in a global environment.
Communication Excellence: Strong written and verbal communication skills with the ability to tailor messaging to diverse audiences.
Flexibility & Adaptability: Comfortable navigating change, shifting priorities, and evolving business needs.
Multi‑Tasking & Prioritization: Skilled at balancing multiple competing priorities while meeting deadlines and maintaining accuracy.
Problem Solving & Judgment: Ability to assess situations, evaluate options, and implement effective solutions independently.
Advanced Calendaring: Expertise managing complex executive calendars across multiple stakeholders and time zones.
Office & Administrative Management: Strong background in coordinating meetings, travel, documentation, and executive logistics.

Nice To Haves

Extensive experience supporting senior executives in a large, global organization
Demonstrated ability to operate with discretion and maintain confidentiality
Experience coordinating global travel and managing expense systems (e.g., Concur)
Proficiency in Microsoft Office 365 and comfort working within enterprise systems (e.g., Workday, Viva Engage)
High emotional intelligence, professionalism, and executive presence
Track record of improving processes and increasing operational efficiency

Responsibilities

Provide comprehensive executive support to a Senior Vice President and aligned global leaders, managing daily operational and administrative needs including priorities, task flow, and executive coordination.
Serve as a trusted partner to leadership by anticipating needs, proactively resolving issues, and ensuring executives are prepared for meetings, engagements, and decision-making.
Manage complex domestic and international travel arrangements, including itineraries, expense processing, charge card reconciliation, and related administrative support.
Coordinate and maintain highly complex executive calendars, accommodating multiple time zones, global holidays, key meetings, and organizational events.
Support global communications and operations by maintaining accurate records, reports, documentation, and administrative systems.
Oversee office and administrative processes to ensure efficiency, consistency, and alignment with enterprise standards.
Handle highly sensitive, confidential, personal, and financial information with the utmost discretion and professionalism.
Identify opportunities to streamline administrative processes, improve executive productivity, and enhance operational effectiveness through proactive planning and problem-solving.