Executive Assistant/Supervisor, Support Dept
About The Position
Bring your administrative expertise, leadership skills, and professional judgment to a mission-driven organization that has been strengthening lives across Western Pennsylvania for more than 100 years. In this highly visible role, you will work closely with executive leadership, support important Board and organizational initiatives, and help ensure the office runs smoothly and effectively. This is a meaningful opportunity for a motivated, detail-oriented professional who wants to use their talents in a role where accuracy, initiative, and service truly make a difference. Lifesteps is a nonprofit human services organization based in Butler, Pennsylvania, approximately 20 miles north of Pittsburgh. For more than 100 years, Lifesteps has supported individuals and families throughout Western Pennsylvania through programs and services that help people live with greater independence and support. The Executive Assistant / Support Supervisor supports the President and Chief Executive Officer and supervises the day-to-day operations of the office and assigned staff.
Requirements
- Excellent oral and written communication skills.
- Ability to proof and edit accurately.
- Customer service skills.
- Strong organizational skills.
- Ability to prioritize and manage multiple tasks.
- Adaptability and tolerance to changing needs.
- Ability to function well in a team environment.
- Ability to complete tasks independently.
- Proficient in Microsoft 365 suite of products, including Word, PowerPoint, Excel, and Outlook.
- Two (2) years’ administrative support experience supporting senior leadership.
Nice To Haves
- Prior Supervisory experience.
- Nonprofit Board experience.
Responsibilities
- Support the President and Chief Executive Officer.
- Supervise the day-to-day operations of the office and assigned staff.
- Serve as a liaison to various Boards of Directors.
- Prepare and coordinate Board meetings.
- Take minutes at Board meetings.
- Compose and edit correspondence.
- Organize meetings.
- Manage email and calendars.
- Supervise receptionist/support team.
Benefits
- 100% paid medical, dental and vision insurance premiums for full-time staff
- Paid vacation
- Sick time
- Personal appointment/emergency time
- 12 paid holidays
- Birthday off with pay
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
