Executive Assistant - Strategic Communications

Wichita Public Schools•Wichita, KS

38d•Hybrid

About The Position

Performs a wide variety of duties, some of a confidential nature that may be required but not limited to answering phones, drafting district communication, preparing digital and physical mailings, proofreading, editing, compiling and preparing reports, maintaining supervisor's appointment calendar, composing and responding to correspondence, scheduling meetings, organizing materials for meetings, serving as recording secretary, organizing and coordinating internal events, and assisting department relative to any function requested or needed. Employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave. Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator. All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position. Performs other tasks as assigned.

Requirements

High school degree or GED required
Previous clerical experience required
Ability to communicate effectively both verbally and in writing
Excellent people person and excellent telephone skills
Listen well to others
Able to maintain confidentiality
Ability to produce computer generated reports and correspondence
Knowledge of schools, procedures, needs, and issues
Attention to organization and detail
Ability to perform a variety of tasks and change assignments on short notice, perform under deadlines and work in a calm and efficient manner
Displays a significant degree of professionalism and confidentiality
Ability to conform to proper standards of professional dress and appearance
Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them
Contact with district personnel, community members and elected Board of Education officials
Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service

Nice To Haves

Bachelor's Degree in Business or a relevant area preferred

Responsibilities

Track various budgets, prepare and process travel and purchase requisitions
Assist with meetings by preparing agendas/minutes, ordering food, scheduling rooms, inviting participants, taking notes and tracking follow-up
Prepare and compile necessary reports and surveys
Maintain and create word processing databases, spreadsheets, letters/memos and presentations
Initiate contracts for various communications-related services.
Maintain supervisor's calendar and schedule appointments
Monitor, reply and/or distribute email sent to the district's general information email accounts
Provide planning and organizational support for community engagement activities with occasional event setup help
Work with a team to organize and coordinate internal events
Answer department's main phone line, including rollover from district's main phone line
Manage volunteer background checks for district-level initiatives