Executive Assistant, Senior F-16 WAM (Secret) - 1

Credence•Hill Air Force Base, UT

5d•Onsite

About The Position

Credence is seeking an Executive Assistant Senior to support the Air Force Life Cycle Management Center WAM (AFLCMC/WAM) directorate, F-16 division at Hill AFB, UT. The F-16 program is a significant multi-role fighter jet program with a large Foreign Military Sales (FMS) component and a cooperative development program known as MNFP. The role involves providing comprehensive administrative and logistical support to executives within this dynamic environment.

Requirements

Minimum of an active Secret security clearance.
Master’s or Doctoral Degree in a related field and a minimum of ten (10) years of experience in the respective technical / professional discipline being performed, at least five (5) of which must be in the DoD.
OR Bachelor’s Degree in a related field and a minimum of twelve (12) years of experience in the respective technical/professional discipline being performed, five (5) of which must be in the DoD.
OR a minimum of fifteen (15) years of directly related experience with proper certifications as described in the PWS labor category performance requirements, eight (8) of which must be in the DoD.
Recommend ten years of administrative or management analyst support experience.
Recommend two years of experience working in a DoD acquisition program office.
Recommend knowledge of military organizational structures and chain of command.
Recommend familiarity with DoD and USAF protocol, military customs and courtesies.

Responsibilities

Receive and screen incoming calls and visitors, determine priority matters, and alert executives.
Inform executives of important matters and deadlines.
Anticipate information needs, gather and summarize information, and refer calls or visitors to appropriate staff.
Receive, sign for, and distribute mail.
Maintain executive master schedules and calendars.
Schedule appointments and meetings, considering commitments, workload, and current issues.
Coordinate availability with others to minimize scheduling conflicts.
Inform executive staff of commitments and potential conflicts, and reschedule appointments as needed.
Advise preparers of deviations or inadequacies and required coordination with other offices.
Advise the F-16 workforce concerning information to be provided by subordinate organizations for executive utilization.
Ensure correspondence is reviewed by the appropriate chain of command and is administratively sound.
Implement minor edits in preparation for executive review and approval.
Prepare announcements or data calls with due dates and staffing format, track responses, and consolidate input.
Assist in assimilating data under suspense and drafting responses.
Arrange for domestic and foreign travel based on traveler preferences and mission intentions.
Develop itineraries, coordinate reservations and transportation, and prepare USG personnel travel orders in DTS.
Provide instructions to travelers regarding trip specifics, meeting agendas, itineraries, and necessary travel documents.
Organize and prepare for F-16 workforce events and ceremonies.
Obtain supporting provisions and prepare presentation materials for events.
Ensure availability of awards, decorations, mementos, and handouts for events.
Serve as a focal point for executive staff events and logistics planning.
Assist project officers in making arrangements for military-sponsored events.
Monitor or escort visitors, including general officers, distinguished DoD visitors, foreign officers, and high-ranking personnel from other government agencies.
Provide temporary administrative support to visiting executives.
Assist with non-technical issues related to base operations, providing directions and local area familiarity.
Support other fighter divisions in coordinating visitor requests, physical security measures, and facility management.