Executive Assistant / Scheduler

Spry Methods • Arlington, VA

32d • Onsite

About The Position

Spry Methods is seeking a highly organized, proactive Executive Assistant / Scheduler to support the Director, Command, Control, Communications, and Computers (C4), Headquarters Marine Corps (HQMC) at the Pentagon. This role operates at the center of Marine Corps enterprise decision-making, directly enabling a senior executive leader by managing time, priorities, and operational rhythm. The ideal candidate thrives in a high-tempo, high-visibility environment and brings experience supporting DoD SES or Flag/General Officers.

Requirements

• Active DoD Secret Clearance
• 3–7+ years of experience supporting senior leadership in a DoD or Federal environment
• Demonstrated experience supporting SES, Flag, or General Officers
• Advanced experience with executive calendar management and scheduling
• Advanced experience with Defense Travel System (DTS)
• Advanced experience with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
• Strong understanding of DoD administrative, correspondence, and security processes
• Comfortable going into the office 5 days a week

Nice To Haves

• Prior experience working in the Pentagon or HQMC
• Familiarity with task management systems (TMT, CATMS, or similar)
• Experience preparing executive-level briefing materials and read-aheads
• Bachelor’s degree (or equivalent experience)

Responsibilities

• Serve as a trusted front-office partner responsible for ensuring the Director’s time, engagements, and office operations are executed with precision.
• Manage and deconflict a complex, high-visibility calendar, coordinating engagements across HQMC, DoD, Joint Staff, and external stakeholders.
• Develop daily/weekly schedule products (day cards, read-aheads, forecast schedules).
• Prioritize competing requirements and ensure leadership is fully prepared for each engagement.
• Coordinate and execute meetings, briefings, and events, including agenda development, logistics, read-ahead materials, briefing books, secure spaces, AV, and visitor access.
• Track actions, taskers, and follow-ups to completion.
• Prepare and quality-check executive correspondence, memos, and briefing materials.
• Plan and manage CONUS and OCONUS travel using the Defense Travel System (DTS).
• Build detailed itineraries and trip books.
• Coordinate last-minute changes and ensure compliance with travel regulations.
• Serve as the primary point of contact for internal and external stakeholders.
• Manage office workflow, communications, and tasking systems (e.g., TMT/CATMS).
• Coordinate visit requests, clearances, and escort requirements.
• Maintain organized records, files, and executive documentation.
• Support day-to-day office operations including supply management, workspace coordination, security and access procedures, and coordination across HQMC staff sections.
• Enable smooth execution of the Director’s operational priorities.

Benefits

• senior-level expertise
• small business agility
• mission-critical environments
• enabling decision advantage at the highest levels of the Marine Corps

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree