Executive Assistant – Retail Merchandising - EARM 0302 AB#01

NavitasPartners•Bolingbrook, IL

19h•Hybrid

About The Position

A leading retail organization is seeking an experienced Executive Assistant – Retail Merchandising to provide high-level administrative and logistical support to senior marketing and merchandising leadership. This role requires prior experience in retail or beauty environments and a proven ability to support executives in fast-paced, dynamic settings. The Executive Assistant will play a critical role in managing executive schedules, travel, communications, and confidential information while acting as a trusted representative of the leadership team.

Requirements

5+ years of executive-level administrative assistant experience
Extensive experience managing executive calendars, meetings, and travel arrangements
Proven ability to support senior or C-level executives
Strong analytical, organizational, and project management skills
High attention to detail and ability to maintain accurate records
Proficiency with Microsoft Word, PowerPoint, Outlook, Excel, Teams, and Concur
Excellent communication and interpersonal skills with experience interacting with high-profile executives
Ability to handle highly confidential information with discretion
Previous experience in a retail, merchandising, or beauty organization is mandatory

Responsibilities

Provide comprehensive administrative and logistical support to senior executives and marketing leadership
Manage complex executive calendars, meetings, and scheduling across multiple stakeholders
Coordinate extensive travel arrangements, including flights, car services, and hotel accommodations
Create detailed business travel itineraries requiring research and independent judgment
Prepare and submit accurate, timely expense reports
Draft and format correspondence, presentations, and leadership communications (e.g. town halls, business updates)
Support daily operational needs of the Marketing Leadership team, including schedules, travel, and expenses
Collaborate cross-functionally to support special projects, meetings, and leadership initiatives
Handle inquiries and requests that require research, follow-up, and discretion
Maintain professionalism and confidentiality while managing sensitive and complex information
Adapt quickly to changing priorities and executive working styles
Provide backup support to other executive assistants as needed