Executive Assistant, Retail Excellence - Temporary

Richemont•New York, NY

2d•Onsite

About The Position

A High Jewelry Maison with a strong heritage is seeking a talented Executive Assistant to support the Vice President, Retail Excellence. This role is based in New York and offers a temporary position within an enchanting and creative environment. The Maison values expertise, care, and a commitment to excellence, and is proud to hire individuals from diverse backgrounds, believing that diversity and inclusion foster creativity and knowledge. This position is an opportunity to contribute to a Maison that regularly reinvents itself and prioritizes employee career development.

Requirements

Bachelor’s degree
Minimum of ten years’ work experience
Ability to communicate and liaise with executives and leaders as well as a diverse employee population with excellent verbal, written, and interpersonal communication skills.
High level of confidentiality, discretion, professional maturity, emotional intelligence & social etiquette.
Advanced-level experience with Microsoft Office
Valid work authorization for employment in the USA.

Nice To Haves

Supporting luxury retail executives
Events planning experience
Project management experience
SAP experience

Responsibilities

Provide core administrative support, including calendar management, booking and coordinating travel, budget and expense management.
Assist with planning and negotiating large-scale meetings and other ad-hoc projects.
Facilitate the day-to-day activities and administrative operations of the office.
Proactively manage travel and meeting calendars to anticipate and resolve scheduling conflicts.
Schedule meetings, manage expense reports, invoice processing, filing, shipping, ordering supplies, and receiving visitors.
Support the planning of large-scale events and coordinate logistics for team meetings.
Book travel, hotels, and car service for international and domestic travel, and process corresponding expense reports accurately and in compliance with company policies.
Build efficiency and effective responsiveness into existing operations and help define new operational strategies that streamline important information.
Develop, organize, provide analysis, and edit high-level PowerPoint presentations, Excel spreadsheets, and Word documents.
Maintain strong relationships with other Assistants to the Executive leadership team, Senior Executives, their direct reports, and global colleagues.
Send internal communications and announcements on behalf of the Vice President as needed.
Assist in aspects of onboarding of new team members.
Support the team culture by organizing departmental meetings; create meeting agendas and take and distribute minutes.
Assist the Executive on ad-hoc projects and key processes (i.e., annual performance review).