Executive Assistant/Receptionist

Telementum Global • Lawrenceville, GA

4d

About The Position

We are looking for an Executive Assistant / Receptionist to support a successful and rapidly growing business with trusted brands. Overall purpose of the role: As the personal assistant to the CEO, reporting to the CPO, you will be responsible to work closely with the CEO and to provide administrative support, on a one-to-one basis. You will often act as the CEO’s first point of contact with people from both inside and outside the organization, covering also Receptionist duties providing clerical and front-desk support across the entire organization. The role includes greeting visitors, taking phone calls, handling correspondence, keeping the reception area clean, ordering catering for various meetings.

Requirements

• Exceptional written and oral communication skills.
• Excellent word processing and IT skills, including knowledge of a range of software packages.
• Ability to work under pressure and to tight deadlines.
• Good organizational and time management skills.
• Ability to research, digest, analyze and present material clearly and concisely.
• Excellent interpersonal skills.
• Ability to work on own initiative.
• Attention to detail.
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.
• Honest, reliable and with high levels of discretion and an understanding of confidentiality issues.

Nice To Haves

• Receptionist experience – strong plus
• Excellent interpersonal and communication skills and the ability to maintain a pleasant and friendly working manner.
• Excellent time management skills and a high degree of flexibility.
• Ability to work efficiently and effectively with a high degree of attention to detail.
• High degree of proficiency with Microsoft Office with particular emphasis on Outlook email and calendar management systems, PowerPoint and Excel.
• A can do & problem-solving attitude.

Responsibilities

• Managing all phone calls, enquiries and requests and handling them courteously and prioritizing as a matter of urgency.
• Maintaining CEO diary; arranging appointments and taking messages.
• Typing/word processing and filing; devising and maintaining office systems, including data management and archiving.
• Dealing with incoming email and post, often corresponding on behalf of the CEO.
• Implementing and maintaining procedures/administrative systems.
• Arranging Chairman & CEO travel, visas and accommodation.
• Provide general assistance during presentations.
• Meeting and greeting visitors at all levels of seniority; liaising with clients, suppliers and other staff.
• Order office supplies and drinks for executive conference room. Support corporate meeting function set up and preparation, I.E. food and beverage ordering, catering, etc.
• Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
• Serves visitors by greeting, welcoming, and directing them appropriately.
• Notifies company personnel of visitor arrival.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Any other tasks as assigned by management.

Benefits

• Medical
• Dental
• Vision
• Voluntary Short-Term Disability
• Voluntary Supplemental Life/AD&D
• Voluntary Accident
• Voluntary Critical Illness
• Company paid Long-Term Disability
• Company paid Basic Life/AD&D
• 11 total holidays, including 4 "Floating Holidays" which are employee chosen dates.
• Generous PTO policy
• 401k (Traditional and/or Roth options)
• 401k company matching

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed