Executive Administration - Receptionist

Island Capital Group LLC • Irving, TX

1d

About The Position

Responsible for overseeing office day-to-day operations

Requirements

• Word
• Excel
• Outlook
• PowerPoint
• Visio
• Organized
• detail oriented
• self-motivated
• strong time management skills and ability to multi-task
• College degree preferred
• 1-3 years office or administrative work

Responsibilities

• Perform Receptionist duties:
• Maintain accurate company directory and phone lists for the office.
• Coordinate visitor access to the building.
• Maintain conference room schedule.
• Assist with AV setup for meetings.
• Order catering, fruit baskets, etc. for meetings.
• Oversee/Manage vendors, i.e. supplies, equipment, shipping, travel, expense, etc.
• User setup and termination.
• Invoice processing: Review vendor invoices for accuracy and indicate which departments and/or companies should to be charged.
• Coordinate and direct administrative support functions of the office which includes maintaining appropriate inventory.
• Oversee/Manage facilities and maintenance requests. Act as liaison with Building Management, including scheduling of repairs and vendor coordination.
• Act as liaison with the Human Resources Department with respect to new hires, employee benefits, hiring temporary help and the termination process.
• Assist with travel arrangements and expense reports.
• Assist with corporate events utilizing CVent.
• Update organization charts monthly and distribute.
• Produce monthly travel reports and distribute.
• Order company stationery, envelopes, labels and business cards.
• Work on special projects as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level