Executive Assistant/ Reception
About The Position
Dr. Tiffany Rice in New York, NY is looking for a polished and personable Front Desk Staff member to be the welcoming face of our practice. This is an exciting opportunity to join a dynamic aesthetic environment where client experience is everything. If you thrive in a fast-paced, beauty-forward setting, we want to hear from you! Dr. Tiffany M. Rice specializes in non-surgical aesthetic medicine with a focus on neurotoxins, lasers/devices, fillers, biostimulators, thread lifts, platelet rich plasma (PRP), polydeoxyribonucleotide (PDRN), exosomes, microneedling, and chemical peels. With the highest regard for a natural appearance and over a decade of experience, her skillful approach to facial aesthetics and anti-aging is to provide a safe and effective regimen to achieve a refreshed, more youthful appearance. With offices in New York, Dubai, and Los Angeles, and a line of luxury oral care cosmetics, Dr. Apa is fulfilling his vision to bring the very best in aesthetic dentistry to a global clientele. Dr. Apa upended modern dentistry with his revolutionary new approach known as facial aesthetic design and his inventive techniques to create the most natural smile possible. His work has created a counterculture in aesthetic dentistry that draws the highest echelon of talent from around the globe to join his team. In 2014, he founded Apa Beauty, a groundbreaking line of luxury oral care cosmetics, engineered to raise the bar for daily at-home care. Leading with his passion for aesthetics and demanding the best at every turn for his patients, his innovative methods have transformed what is possible in aesthetics and successfully ushered dentistry into the luxury market.
Requirements
- 1+ years of front desk, receptionist, or customer service experience, preferably in a medical spa or aesthetic setting
- Strong communication and interpersonal skills with a client-first attitude
- Proficiency in scheduling software, EMR systems, or similar platforms
- Ability to multitask and stay organized in a high-volume, fast-paced environment
- Professional appearance and demeanor consistent with a luxury aesthetic brand
- Reliable, punctual, and a collaborative team player
Nice To Haves
- Basic knowledge of aesthetic treatments, skincare, or cosmetic procedures is a plus
Responsibilities
- Greet and check in clients, ensuring a warm and professional first impression
- Manage appointment scheduling, confirmations, and cancellations using practice management software
- Answer incoming calls, emails, and inquiries with professionalism and product knowledge
- Process patient intake forms, payments, and billing transactions accurately
- Coordinate with clinical staff to ensure smooth patient flow throughout the day
- Maintain a clean, organized, and inviting front desk and reception area
- Assist with retail product sales and upselling aesthetic services and treatment packages
Benefits
- Employee discounts
- Health insurance
- Paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
