URGENT HIRE – Executive Assistant / Real Estate Development & Construction

ALL IN ONE Employment Services•Coral Gables, FL

4d•Onsite

About The Position

All in One Employment Services is urgently recruiting an experienced Executive Assistant / Real Estate Development & Construction Coordinator for an immediate opportunity in Miami. This position needs to be filled ASAP. We are looking for a highly organized, sharp and proactive professional who can serve as the CEO's right hand while also helping manage real estate development and construction projects. This is NOT a traditional Executive Assistant position. Candidates must have previous construction and real estate development experience.

Requirements

Minimum 3 years of office experience.
Previous construction AND real estate development experience is required.
Strong executive support and project coordination experience.
Excellent organizational and time-management skills.
Strong analytical and research abilities.
Exceptional attention to detail, especially with numbers.
Knowledge of basic construction procedures.
Experience with contracts, legal documents, insurance, banking and accounting-related documentation.
Strong Microsoft Office skills, particularly Excel.
Excellent internet research and technology skills.
Ability to manage multiple projects, deadlines and priorities simultaneously.
Excellent written and verbal communication skills.
Ability to work independently with minimal supervision.

Nice To Haves

Familiarity with zoning, entitlement and permitting processes is a major plus.
Supervisory experience is a plus.
Bilingual English/Spanish preferred.

Responsibilities

Manage the CEO's calendar, scheduling, contacts and front-line communications.
Gather, organize, analyze and summarize information for executive decision-making.
Handle confidential business and occasional personal matters with discretion.
Coordinate real estate development, entitlement and construction activities.
Perform pre-purchase due diligence on land and redevelopment opportunities.
Research zoning, entitlements, approvals, demographics, market conditions and development issues.
Review and coordinate contracts and legal documentation with attorneys and other professionals.
Prepare market studies, cost/budget analyses, executive summaries, investor reports and other research.
Coordinate contractors, architects, engineers, consultants, professionals and subcontractors.
Track project milestones and push consultants and professionals to meet deadlines.
Manage and track RFIs, submittments and change orders.
Coordinate permitting, inspections and construction documentation.
Review project draws against budgets and approved changes.
Coordinate with bank inspectors as needed to facilitate timely payments.
Coordinate insurance matters with agents, attorneys and other professionals.
Maintain organized electronic and physical project records.
Prepare project status reports for ownership and investors.
Attend weekly meetings, track action items and report progress.
Anticipate what the CEO and project team need and take initiative to get it done.