Executive Assistant & Project Manager

COFREIGHT INC•Buena Park, CA

19h

About The Position

We are seeking a high-performance Executive Assistant & Project Manager (EA/PM) to serve as the operational right hand to the Chief Revenue & Strategy Officer (CRSO). This is not a traditional administrative role — it is a hybrid executive enablement and program management position designed to accelerate execution across revenue, strategy, operations, and cross-functional initiatives. The ideal candidate combines executive-level polish, project management discipline, and AI-native operating capability. This individual will manage critical workstreams, executive communications, strategic deliverables, operating cadences, and enterprise coordination while leveraging AI platforms such as ChatGPT and Claude to dramatically increase productivity and execution speed. This role is structured as a development path toward Chief of Staff responsibilities for the right candidate.

Requirements

2+ years supporting senior executives in high-growth, fast-paced environments
Experience managing projects, programs, or cross-functional initiatives
Advanced proficiency in Microsoft Excel / Google Sheets and PowerPoint / Google Slides
Strong written and verbal communication skills with exceptional attention to detail
Demonstrated daily use of AI platforms (ChatGPT, Claude, etc.) in a professional workflow
Experience with project management tools such as Asana, ClickUp, Monday.com, Notion, or Smartsheet
High discretion, professionalism, and ability to manage confidential information

Nice To Haves

PMP, CAPM, Scrum, or related project management certification
Experience in logistics, transportation, supply chain, SaaS, or PE-backed companies
Exposure to Chief of Staff or executive operations environments
Familiarity with BI tools, SQL, or Python
Bilingual English/Spanish

Responsibilities

Manage and optimize the CRSO’s calendar, priorities, travel, and executive communications
Prepare executive briefings, meeting agendas, pre-reads, and follow-up recaps
Serve as a gatekeeper and trusted extension of the Office of the CRSO
Handle sensitive and confidential information with professionalism and discretion
Own and track strategic workstreams, initiatives, and executive priorities
Coordinate cross-functional projects across leadership teams and stakeholders
Maintain project plans, risk registers, status reporting, and operating cadences
Drive initiatives from kickoff through execution and completion
Build executive-level presentations, memos, board materials, and reports
Support data analysis, spreadsheet modeling, and business reporting
Ensure accuracy, formatting discipline, and high-quality output across all deliverables
Leverage AI tools such as ChatGPT, Claude, and custom GPT workflows as a daily operating layer
Automate and accelerate recurring workflows, reporting, research, meeting recaps, and content creation
Engineer prompts, workflows, and AI-assisted systems that increase operational leverage and productivity
Maintain strong judgment and quality control over AI-generated output