Temporary Executive Assistant, Planned Giving

University of California, Irvine•Irvine, CA

2d•Onsite

About The Position

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. The role involves coordinating donor stewardship activities, processing and reconciling expenses, maintaining donor and estate records, supporting database management and reporting, coordinating meetings, events, and office logistics, and serving as a liaison with internal campus partners. The position aims to support donor engagement and ensure efficient office operations for the Planned Giving team.

Requirements

Bachelor's degree and 1–2 years of experience in an administrative or office support role.
Strong organizational, communication, and time management skills with the ability to handle multiple priorities.
Proficiency with Microsoft Office applications and experience with expense processing and record management.
Demonstrated customer service skills and the ability to maintain confidentiality and accuracy in a professional environment.
Ability to read, write, and follow written and oral instructions in English.
Must be able to provide proof of work authorization.

Nice To Haves

Experience supporting fundraising, advancement, nonprofit, or higher education operations.
Familiarity with donor, gift, or constituent relationship management (CRM) databases.
Experience coordinating meetings, events, or stewardship activities for internal or external stakeholders.
Ability to analyze and organize data, prepare reports, and work effectively with diverse campus partners.

Responsibilities

Coordinate donor stewardship activities, including preparing correspondence, gift documentation, and recognition materials.
Process and reconcile expenses, maintain donor and estate records, and support database management and reporting.
Coordinate meetings, events, and office logistics while providing general administrative support to the Planned Giving team.
Serve as a liaison with internal campus partners to support donor engagement and ensure efficient office operations.