Executive Assistant/Personal Assistant to CEO

IST Management Services•Atlanta, GA

1d•Onsite

About The Position

We are seeking a diligent new teammate to join IST Management as Executive Assistant/Personal Assistant to the CEO. This individual will work on-site directly with our CEO and executive assistant team as a leader and communication specialist to help organize and execute event planning, including large-scale calendar management and frequent complex international and domestic travel arrangements. The EA/PA will also perform errands around the Atlanta metro and Fayetteville, GA areas, and administrative work. To qualify for this role, you'll need 2+ years experience in events/travel as an Executive Assistant. Experience as a certified Travel Agent is a huge plus! C andidates will be supremely reliable and detail oriented, have excellent written and verbal communication skills, and enjoy working i ndependently. Bilingual Spanish speaking also a plus. Schedule While this role will generally fall within business hours Monday - Friday 10AM - 630PM, flexibility in daily work schedules will be necessary due to departmental workload requirements and event planning responsibilities. Flexibility includes ability to work on-site, remotely when needed, during occasional weekends or events, at an event site, etc. The Executive Assistant/Personal Assistant will need to monitor communications diligently during all peak hours. This is an on-site position. Benefits Medical, Dental, Vision, STD, LTD, Life, 401K, Paid Time Off, Pet Insurance, and Bonus Incentives! Location IST Management's corporate HQ is located in East Atlanta. Completed in 2021, our state-of-the-art building offers employees tons of natural light and sound control, the latest office tech, a self-serve cafe providing free snacks and drinks, and a heated outdoor patio balcony. Parking is free and plentiful - we have on-site security during all business hours in our employees-only lot. EV chargers on site. Office is situated above Halidom Eatery - an upscale food hall! 1341 Moreland Ave Atlanta, GA 30316 Interview Process This screening process will include a recorded video interview via Teams as well completion of a brief business grammar/writing assessment. Final interviews will take place on-site. About Us IST Management is a business process outsourcing company. Founded in 1997, we have over 1,800 employees with operations in over 38 cities across the U.S. We provide a range of services geared toward litigation and corporate office support. We’ve been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation’s Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes’ mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list! You can also check out istmanagement.com for more info on us!

Requirements

To qualify for this role, you'll need 2+ years experience in events/travel as an Executive Assistant.
C andidates will be supremely reliable and detail oriented, have excellent written and verbal communication skills, and enjoy working i ndependently.
Computer savvy – working knowledge of Microsoft Office Windows environment - including fluency in Microsoft Excel, Word, and PowerPoint suite applications is required
Impeccable communication skills – including grammar and punctuation – are essential and
Ability to prioritize, multitask, and work proactively without being instructed
Ability to meet flexibility in schedule and monitoring of communication outside of regular work hours
Within commuting distance of corporate office in Atlanta, GA - ability to maintain full time office presence as well as off-site presence when required
High school diploma or GED and authorization to work for any employer in the US
Ability to sit for extended periods; ability to lift 50lbs on occasion

Nice To Haves

Experience as a certified Travel Agent is a huge plus!
Spanish speaking skills are another plus.

Responsibilities

The Executive Assistant/Personal Assistant will perform complex calendar management and event planning functions - including arranging complex international travel, administrative tasks, running errands, and planning and executing corporate events like conferences and client entertainment functions.
Providing activity reports
Drafting email correspondences
Participating in regular team meetings and meetings with CEO
Working interdepartmentally on a regular basis
Adhering to all safety standards and company policies
This position may entail up to 10% travel per year, including air travel.