Executive Assistant - Operations

U.S. Bank National Association • Saint Paul, MN

1d • $24 - $32 • Hybrid

About The Position

Are you a highly organized, proactive professional who thrives in a fast-paced environment? As an Executive Assistant, you'll do much more than manage calendars—you'll serve as a trusted advisor and strategic partner to senior leaders, helping drive priorities, streamline operations, and ensure critical initiatives move forward with confidence. In this role, you'll be at the center of executive decision-making, coordinating across teams, anticipating needs before they arise, and creating seamless experiences that allow leaders to focus on what matters most. If you enjoy solving problems, building strong relationships, and making a meaningful impact behind the scenes, this opportunity is for you.

Requirements

• High school diploma or equivalent
• Typically five or more years of experience in administrative and support staff activities
• Strong business acumen and professional judgment.
• Proven ability to build trusted relationships with senior leaders.
• Exceptional discretion, integrity, and confidentiality.
• Outstanding written and verbal communication skills.
• Experience developing presentations and executive communications.
• Skilled facilitator with strong listening and interpersonal abilities.
• Expert at managing multiple priorities in a fast-paced environment.
• Strong attention to detail and follow-through.
• Highly organized with exceptional time-management skills.
• Experience planning events, managing action items, and coordinating projects.
• Ability to navigate change and drive continuous improvement.
• Strong problem-solving and critical-thinking capabilities.
• Comfortable analyzing information and developing reports that support decision-making.
• Experience with: Microsoft Outlook, Microsoft Teams, Microsoft PowerPoint, Microsoft Excel, Microsoft Word, SharePoint, OneNote, Microsoft Lists, Enterprise business systems and collaboration tools
• Proactive and resourceful mindset
• Anticipates needs and acts ahead of challenges
• Strong ownership and accountability
• Adaptable, resilient, and calm under pressure
• Exceptional attention to detail and follow-through
• Trusted with highly confidential information
• Relationship-builder who thrives through collaboration
• Working from a U.S. Bank location three (3) or more days per week.

Nice To Haves

• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Ability to interpret data, generate reports, and support business needs
• Proven ability to manage multiple deadlines and competing priorities
• Experience supporting senior leaders or working in a fast-paced corporate environment

Responsibilities

• Manage complex executive calendars, competing priorities, and strategic commitments.
• Plan and coordinate leadership meetings, town halls, offsites, and executive events.
• Prepare presentations, agendas, briefing materials, and follow-up action plans.
• Monitor executive communications and identify high-priority matters.
• Anticipate challenges, remove obstacles, and keep leadership teams operating efficiently.
• Serve as a key liaison between executives, business partners, and stakeholders.
• Draft professional communications, presentations, talking points, and announcements.
• Coordinate executive messaging and communication channels.
• Ensure commitments, deadlines, and deliverables remain on track.
• Support strategic initiatives and high-visibility projects.
• Track milestones, action items, and project progress.
• Partner across teams to drive alignment and resolve issues.
• Maintain operational documentation, processes, and standards.
• Lead planning and logistics for executive meetings and leadership events.
• Coordinate venues, technology, catering, materials, and attendee experiences.
• Support executive visits, employee engagement events, and offsite meetings.
• Document outcomes and ensure timely follow-through on key decisions and action items.
• Create executive-ready presentations, dashboards, reports, and scorecards.
• Compile business updates and leadership reporting materials.
• Assist with budget administration, expense management, and invoice processing.
• Identify opportunities to streamline processes and improve efficiency.
• Handle sensitive information with the highest level of discretion and professionalism.
• Maintain accurate, audit-ready records and documentation.
• Support operational controls, governance processes, and compliance requirements.
• Escalate risks and concerns appropriately to protect the business.

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED