Executive Assistant & Operations Partner

Everspring Inc•Chicago, IL

3d•$70,000 - $100,000•Hybrid

About The Position

Everspring is seeking an exceptional Executive Assistant & Operations Partner to the CEO. This role involves acting as a trusted partner and the right hand to the CEO, as well as a partner to the senior leadership team. The position ensures operational efficiency and clear communication across the team and with stakeholders. Key responsibilities include managing multiple priorities, coordinating projects, and streamlining communications. The ideal candidate will possess strong organizational skills, excellent communication abilities, a proactive approach to taking ownership, and an enthusiastic and professional demeanor. The role reports to the Chief Executive Officer.

Requirements

Bachelor's degree
3-5 years of executive assistant, project management, office management, or related experience supporting senior executives.
Experience supporting senior or C-level leadership, and/or leading complex projects
Proven ability to manage multiple priorities in a fast-paced environment.
Strong organizational and project management skills with exceptional attention to detail.
Outstanding written and verbal communication skills.
Ability to exercise sound judgment and maintain strict confidentiality.
Professional presence and strong interpersonal skills with employees at all levels.
Self-starter mentality with the ability to work independently and anticipate needs.
Proficiency with AI, Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word.

Responsibilities

Manage the CEO's complex and dynamic calendar, balancing competing priorities and ensuring optimal use of time.
Coordinate internal and external meetings, including executive leadership meetings, board meetings, investor meetings, and university partner engagements.
Arrange travel, including detailed itineraries and logistics.
Prepare, submit, and reconcile executive expense reports.
Draft, proofread, and edit executive correspondence, presentations, reports, and other communications.
Serve as a trusted liaison between the CEO and internal and external stakeholders.
Anticipate executive needs and proactively solve problems with minimal direction.
Support strategic initiatives and special projects on behalf of the CEO and executive leadership team.
Adapt to evolving business needs and take ownership of new responsibilities as they arise.
Support special projects, company initiatives, and ad hoc requests on behalf of the CEO and leadership team.
Coordinate all logistics for Board of Directors meetings, including scheduling, meeting materials, catering, travel arrangements, and on-site execution.
Support executive leadership meetings, offsites, and strategic planning sessions.
Manage logistics for executive and VIP visits, partner meetings, and special leadership events.
Partner with executive leadership to ensure seamless planning and execution of high-profile internal and external events.
Oversee the day-to-day operations of Everspring's Chicago office, ensuring a professional, organized, and welcoming environment.
Identify and implement process improvements that enhance office operations and efficiency.
Handle ad hoc operational projects and requests as needed.
Lead the planning and coordination of company-wide events, including All Hands meetings, employee engagement activities, and celebrations.
Partner with leadership, People Operations, and internal stakeholders to create meaningful employee experiences that reinforce company culture.
Coordinate employee appreciation events, holiday celebrations, team-building activities, and other engagement initiatives.
Serve as a cultural ambassador, helping create a positive and connected workplace environment.