Executive Assistant, Office of the Vice-President, Academic and Students

Durham College•Oshawa, ON

10d•CA$77,550 - CA$96,939

About The Position

Durham College (DC) is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and knowledge they need to adapt to the ever-changing workforce. A leader in innovative teaching and learning, Durham College offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, media, art and design. Our modern campuses in Oshawa and Whitby offer 145 programs – including six bachelor’s degrees and 11 apprenticeship programs – to more than 11,000 full-time post-secondary and nearly 3,000 apprenticeship students. In addition, we have more than 16,000 student registrations in professional and part-time learning. More than 120,000 alumni represent the college, both locally and around the world. DC has an estimated annual economic impact of more than $913 million on Durham Region and is proud to be an active and engaged member of the communities we serve by contributing resources and expertise to enhance social and economic well-being through partnerships, investments and collaboration.

Requirements

Three-year diploma or a degree in Business or Office Administration.
A minimum of five years related and successful experience supporting senior-level executives.
Experience writing professional communications.
Calendar management.
Meeting management.
Event planning.
Project management.
Supporting multiple cross-institutional committees.
Policy development.
Highly proficient with the Microsoft 360 suite.
Excellent communication skills.
Excellent interpersonal skills.
Excellent organizational skills.
Excellent problem-solving skills.
Excellent time management skills.
Demonstrate the ability to manage confidential information.
Ability to successfully build relationships across the organization.
Ability to maintain trust and confidentiality.

Nice To Haves

An excellent understanding of college processes.
Banner.
FAST (or other budget software applications).
DC’s organizational structure.

Responsibilities

Provide senior-level support in the Office of the Vice President, Academic and Students (VPAs).
Undertake activities in support of strategic and operational goals, managing relationships across departments and Faculties, as well as with external stakeholders.
Provide office reception duties.
Lead special projects.
Support event planning.
Coordinate various committee meetings.
Manage administrative tasks for the Office of the VPAS.
Be proactive, anticipating the team's needs and managing multiple priorities simultaneously.
Approach work with a professional attitude and focused attention to detail.
Assess and respond to a wide range of issues, both general and confidential.
Research and information gathering.
Responding to inquiries.
Assisting with projects and miscellaneous requests.
Proofreading documents.
Preparing confidential and/or general correspondence.
Scheduling and calendar management.
Booking travel arrangements.
Coordinating events.
Providing support to cross-institutional committees.
Tracking budget expenditures and reconciling credit card statements.
Supporting academic policy renewal and development, including managing the catalogue of policies that fall within the academic portfolio.