Executive Assistant, Office of the President

The Pennsylvania State University • University Park, FL

13d • Onsite

About The Position

The Office of the President is seeking a professional, confidential, and detail oriented Executive Assistant to provide administrative support within the Office of the President. Duties will include: Coordination of a variety of high-level, confidential, and sensitive internal and external communications Managing complex projects and events, coordinating travel arrangements, meeting logistics, equipment purchases, and budgetary expenditures Developing and maintaining positive liaison relationships with various internal and external customers including employees, executives, trustees, legislators, faculty, students, donors, alumni and the general public Compile and coordinate data for a variety of complex reports, presentations, and oral/written communications The incumbent in this role will be expected to provide back up support to the President and Sr. VP, Chief of Staff, from time to time, in the Senior Executive Assistant’s absence. As a key member of the Office of the President, you will be joining a team of individuals who are deeply committed to Penn State’s success. The successful candidate will: Demonstrate a sense of urgency Be a highly motivated self-starter who can take initiative, work independently, and exhibits a high-level of professionalism and diplomacy Have the ability to work with highly confidential and sensitive information Have a critical eye for detail Exhibit exceptional interpersonal and organizational skills Demonstrate exceptional written and verbal communications skills Provide a consistent level of high-quality work while managing multiple priorities Demonstrate a commitment to a team culture that respects diversity and inclusion Foster and maintain trusted relationships with university executives, administrators, faculty, and staff. Possess advanced computer skills and have experience using Microsoft 365 applications such as Outlook, Word, Excel, Teams, and PowerPoint Who we are looking for: This position is filled at the Senior Professional level. A proven track record of exercising discretion and excellent judgment, while managing confidential and often highly sensitive information related to budgetary, personnel, and administrative matters, is required. Experience with Penn State’s financial systems (SAP Concur and SIMBA [System for Integrated Management, Budgeting, and Accounting]) is a plus. The work location of this position will be onsite, at the University Park Campus. The work schedule will be Monday through Friday, during normal business hours.

Requirements

• Demonstrate a sense of urgency
• Be a highly motivated self-starter who can take initiative, work independently, and exhibits a high-level of professionalism and diplomacy
• Have the ability to work with highly confidential and sensitive information
• Have a critical eye for detail
• Exhibit exceptional interpersonal and organizational skills
• Demonstrate exceptional written and verbal communications skills
• Provide a consistent level of high-quality work while managing multiple priorities
• Demonstrate a commitment to a team culture that respects diversity and inclusion
• Foster and maintain trusted relationships with university executives, administrators, faculty, and staff.
• Possess advanced computer skills and have experience using Microsoft 365 applications such as Outlook, Word, Excel, Teams, and PowerPoint
• A proven track record of exercising discretion and excellent judgment, while managing confidential and often highly sensitive information related to budgetary, personnel, and administrative matters, is required.
• Bachelor's Degree
• 6+ years of relevant experience; or an equivalent combination of education and experience accepted

Nice To Haves

• Experience with Penn State’s financial systems (SAP Concur and SIMBA [System for Integrated Management, Budgeting, and Accounting]) is a plus.

Responsibilities

• Coordination of a variety of high-level, confidential, and sensitive internal and external communications
• Managing complex projects and events, coordinating travel arrangements, meeting logistics, equipment purchases, and budgetary expenditures
• Developing and maintaining positive liaison relationships with various internal and external customers including employees, executives, trustees, legislators, faculty, students, donors, alumni and the general public
• Compile and coordinate data for a variety of complex reports, presentations, and oral/written communications
• Provide back up support to the President and Sr. VP, Chief of Staff, from time to time, in the Senior Executive Assistant’s absence.

Benefits

• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees