Coordinator, Office of the President

Population Council • New York, NY

5d • $68,000 - $85,000 • Hybrid

About The Position

The Coordinator supports the day-to-day activities of the Office of the President, interacting regularly with colleagues across the Council including the Executive Team; as well as the Board of Trustees and external stakeholders. They provide administrative support to executive and other senior staff; organize meetings and events; and administer the Council’s Philanthropy program. The Coordinator works independently and proactively; exercises good judgment; has excellent organizational, communications, and administrative skills; and is a critical thinker.

Requirements

• Bachelor’s Degree required, with 3-5 years’ applicable experience, preferably in the nonprofit sector.
• Excellent English language skills, both written and oral.
• Superior writing and editing skills. Ability to quickly draft correspondence and other written materials while utilizing good editorial judgment.
• Strong administrative and organizational skills, attention to detail and follow-through.
• Ability to prioritize, manage time efficiently, work autonomously, and respond to multiple and rapidly changing priorities.
• Good interpersonal skills and ability to interact effectively with staff and outside contacts at all levels, using tact and discretion.
• Judgment and discretion when dealing with confidential and high-level matters.
• Strong computer literacy, including proficiency with MS Word, Excel, Outlook, PowerPoint, and SharePoint; experience with customer relationship management databases such as Salesforce preferred.

Responsibilities

• Administrative Support (50%) a. Provide day-to-day administrative support for the Co-Presidents and Chief of Staff, including travel arrangements, expense reporting, calendars, meeting scheduling, payments, and document signing. b. In collaboration with the Senior Attorney: draft and mail letters and other administrative legal documents; coordinate legal authentications for the US and other countries; coordinate legal department trainings and maintain records of attendance; prepare updates and postings for the legal department’s intranet sites; and, as needed, assist with the internal management of litigation matters, including implementing document preservation procedures and assisting with the production of documents
• Meetings and Events (25%) a. Manage logistics and support preparation and execution of Executive Team, Board of Trustees, and Board Committee meetings: organize travel, catering, and remote participation; process reimbursements; coordinate preparation of agendas and dockets; take minutes and follow up on action items. b. Assist with planning and execution of Council events, in particular those taking place at the Council’s New York office.
• Philanthropy (25%) a. Administer the Council’s Philanthropy (individual giving) program: process donations and prepare donor acknowledgements, maintain Salesforce records, coordinate semi-annual appeals and other donor communications.

Benefits

• Medical, dental, vision and life insurance available immediately upon hire
• 403(b) retirement plan with employer contribution equal to 12% of annual salary (up to a maximum salary of $200,000) after one year of employment
• 24 annual and 12 sick days per year (accrued semi-monthly)
• Approximately 10 paid holidays
• 13 weeks of paid parental leave
• Educational assistance
• College tuition support for dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level