Administrative Coordinator, Office of the CAO

Beth Israel Lahey Health • Boston, MA

10d • $25 - $34

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Provides a wide variety of administrative support for the Office of the Chief Academic Officer. Performs various administrative functions to support operations, resolve problems, and answer detailed questions, requiring in-depth knowledge of departmental programs, operations, and services, and hospital policies and procedures. Position provides direct support to two (2) Research Program Managers and the Vice President, Academic Strategy in addition to general office support. The Administrative Coordinator will collaborate closely with the Executive Assistant in supporting the Chief Academic Officer, including, but not limited to, vacation/out of office coverage. Involves extensive interaction with various populations, and not limited to, members of the research and academic community (clinicians, researchers, administrators, etc.); leadership support staff of Beth Israel Lahey Health and BILH organizations; and staff both internal and external to BIDMC.

Requirements

• High School diploma or GED required. Associate's degree preferred.
• 3-5 years related work experience required.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Responsibilities

• Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation.
• Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.
• Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work.
• Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department.
• Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager.
• Compiles, analyzes and summarizes data from multiple sources to create detailed complex documents, reports and high-level presentations.
• Completes department-specific responsibilities which are documented at the local level.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees