Executive Assistant & Office Manager - (Hybrid - Office in Clearwater, FL)

TeamViewer Germany GmbH • Clearwater, FL

10d • Hybrid

About The Position

The Executive Assistant & Office Manager will provide high level administrative and business partnership support to the Executive Vice President of Inside Sales and other key sales leaders. This position requires a high degree of professionalism, business acumen, and the ability to prioritize and manage complex tasks in a fast-paced environment.

Requirements

• Ability to work independently and proactively.
• Significant experience in an executive assistant or similar role supporting C-Suite or senior executives.
• Proven track record of managing high-level projects, with a strong understanding of business operations.
• Demonstrated ability to manage and prioritize multiple tasks in a demanding environment.
• Exceptional organizational and time management skills, with a strong attention to detail.
• Excellent written and verbal communication skills, with the ability to present information clearly and concisely.
• Proficient in using office and collaboration tools such as Microsoft Office Suite (Excel, PowerPoint, Word), Google Workspace, and project management tools (Asana, Trello, etc.).
• High emotional intelligence (EQ) and interpersonal skills, with the ability to build relationships and work effectively with a wide range of stakeholders.
• Ability to maintain confidentiality.

Nice To Haves

• Experience in office operations, administration, or employee engagement preferred.
• Procurement and vendor management experience is a plus.
• Previous experience in a fast-paced technology or software company is highly desirable.
• Experience in supporting business strategy, project management, or cross-functional initiatives is a plus.

Responsibilities

• Provide high-level administrative support to sales leaders (calendar management, meetings, travel).
• Act as a strategic partner, supporting planning, key initiatives, and follow-ups.
• Serve as liaison between executives and internal/external stakeholders.
• Prepare presentations, reports, and materials for executive and board meetings.
• Manage confidential information with discretion and professionalism.
• Lead and track special projects, ensuring timelines and deliverables are met.
• Facilitate cross-functional collaboration and alignment on company priorities.
• Provide operational insight and support for executive initiatives.
• Oversee daily office operations (supplies, catering, facilities, mail, access systems).
• Coordinate schedules, meeting spaces, transportation, and visitors.
• Manage vendor relationships (cleaning, maintenance) and resolve operational issues.
• Serve as primary contact for office needs and emergency situations.
• Lead employee engagement and culture initiatives.
• Plan events, offsites, and team activities.
• Promote a positive, inclusive workplace environment.
• Recognize milestones and gather employee feedback to improve experience.
• Manage new hire travel coordination for onboarding.
• Act as a go-to resource for employee support across the AMS region.
• Provide guidance and ensure a positive employee experience.
• Manage procurement processes, including sourcing, contracts, and purchase orders.
• Track budgets, monitor spend and identify cost-saving opportunities.
• Maintain vendor relationships and ensure compliance with policies and audits.
• Partner with legal and finance on contracts and approvals.
• Lead regional programs (e.g., customer gifting, office expansions).
• Support cross-regional operational and engagement initiatives.
• Handle administrative tasks (e.g., business cards, recordkeeping).
• Maintain documentation and contracts.
• Continuously improve processes and anticipate operational needs.
• Act as a liaison across employees, leadership, and vendors.
• Protect the confidentiality, integrity, and availability of company data in accordance with established security policies.
• Report any suspected security incidents or breaches to the security team immediately.
• Ensure compliance with organizational and regulatory data privacy requirements in all aspects of work.

Benefits

• Competitive compensation including stock-based options
• Flexible PTO and paid holidays
• 401(k) with employer matching
• Comprehensive Health insurance package including 100% employer-paid medical coverage
• Up to 12 weeks of Parental Leave
• Basic Life Insurance, Short-Term & Long-Term Disability, 100% employer-paid
• Quarterly teambuilding events, leadership luncheons, and companywide “All Hands” meetings
• Open door policy and business casual dress code

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed