Executive Assistant & Office Manager

Ondas Inc. • West Palm Beach, FL

2d • $90,000 - $110,000 • Onsite

About The Position

Ondas Inc. is seeking a highly organized, service-oriented Executive Assistant & Office Manager to support the West Palm Beach–based C-suite and oversee day-to-day office operations. This role combines executive assistant responsibilities (calendar management, travel, meetings, communications) with hands-on office management and facilities coordination. The ideal candidate thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in creating a professional, welcoming, and well-run office for a high-velocity leadership team.

Requirements

• Bachelor’s degree or equivalent practical experience.
• 5+ years of experience supporting senior executives, preferably at the C-suite level.
• Experience managing office operations, facilities coordination, or office management.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Exceptional organizational, time-management, and prioritization skills.
• Strong written and verbal communication skills.
• High level of professionalism, reliability, and responsiveness.

Nice To Haves

• Experience supporting multiple executives simultaneously.
• Experience helping launch, organize, or scale a corporate office environment.
• Advanced proficiency with Microsoft Office and collaboration tools (e.g., Teams).
• Experience coordinating travel, vendors, and logistics in a fast-paced or high-growth setting.

Responsibilities

• Provide administrative support to the CEO and other West Palm Beach–based C-suite leaders.
• Manage complex calendars, schedule meetings across time zones, and handle last-minute changes.
• Coordinate meeting logistics, room setup, agendas, materials, and follow-up on action items.
• Arrange domestic and international travel, including itineraries, accommodations, and ground transportation.
• Draft and manage routine correspondence, meeting notes, and administrative documents.
• Serve as a primary administrative point of contact for executives with internal and external stakeholders.
• Own the setup, organization, and day-to-day management of the West Palm Beach office.
• Act as the main point of contact for building management, landlords, and service vendors.
• Oversee office supplies, equipment, mail and deliveries, kitchen/common areas, and general workspace readiness.
• Coordinate repairs, maintenance, access, and other facilities-related needs.
• Support on-site logistics for new hires, visitors, candidates, board members, and partners.
• Help plan and execute in-office events, leadership meetings, and team gatherings.
• Process expenses, invoices, purchase requests, and approvals accurately and on time.
• Maintain organized records, files, contact lists, and other administrative documentation.
• Identify practical improvements to office organization and administrative workflows.

Benefits

• high-impact work supporting defense and national security customers
• a lean and collaborative team
• a culture that values diverse perspectives and professional growth
• Equal Opportunity Employer; protected veterans and individuals with disabilities are encouraged to apply, and all qualified applicants will be considered.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive