Executive Assistant/Office Manager
About The Position
Our US External Relations team is currently seeking a highly organized, proactive, and detail-oriented Executive Assistant / Office Manager to join the team, based in Washington, DC. In this role, you’ll support multiple senior leaders and play a key role in ensuring the smooth and efficient operation of our Washington, DC office. This crucial role will be the gatekeeper and trusted confidant to our executives, managing their schedules, travel arrangements, expenses, and day-to-day responsibilities with unwavering efficiency and discretion. Additionally, this position is responsible for overseeing all office management functions, ensuring a professional, productive, and welcoming environment for our employees and visitors.
Requirements
- High school graduation
- 10 years of experience as an executive assistant or in a similar high-level administrative role
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software
- Strong problem-solving skills and a solutions-oriented mindset, with the ability to navigate complex political, governmental, and industry processes
Nice To Haves
- Post-secondary certification in administration
- Proven experience providing exceptional administrative support to senior-level executives in a politically charged environment
- Experience navigating, and understanding of, the complex political landscape of Washington, DC
- Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines
- Excellent written and verbal communication skills, with a keen attention to detail and strong political acumen
- Demonstrated knowledge of the natural gas industry
- Experience in office management, including budget oversight and vendor management
Responsibilities
- Manage the calendars and schedules of assigned executives, coordinating meetings, appointments, and travel arrangements
- Prepare detailed itineraries, agendas, and other materials for executive meetings and events
- Serve as the primary point of contact for executives, screening and prioritizing incoming communications
- Maintain confidential files and records, ensuring the secure handling of sensitive information
- Coordinate and facilitate effective communication between executives and internal/external stakeholders, including policymakers, government officials, and industry leaders within the natural gas sector
- Provide administrative support, such as drafting correspondence, proofreading, and organizing documents
- Anticipate the needs of executives and proactively develop solutions to streamline their workload, drawing upon your understanding of the political landscape in Washington, DC
- Oversee the day-to-day operations of the Washington, DC office, including managing office supplies, equipment, and facilities
- Serve as the primary contact for office service providers, such as IT support, janitorial services, and building management
- Coordinate and manage office events, meetings, and other logistics, including those with political, governmental, and natural gas industry stakeholders
- Develop and implement efficient office procedures and policies to optimize productivity
- Serve as the point of contact for employees, visitors, and vendors, ensuring a professional and welcoming environment
- Assist with human resources tasks, such as onboarding new employees and managing office equipment and technology
- Monitor and maintain office budgets, processing invoices and expense reports as needed
Benefits
- hybrid work model
- flexible dress code
Stand Out From the Crowd
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
