Executive Assistant/Office Manager - Design Firm - San Francisco (Onsite)

Burke+Co•San Francisco, CA

5d•Onsite

About The Position

Our client, a premier luxury design firm, is looking for an expert Executive Assistant/Office Manager to support their founder & their team. This role will support the founder by strategically managing their business & personal priorities, while also overseeing daily operations for the office. This is an amazing opportunity to work for a very notable & renowned name in the design space and regularly interact with the most exclusive clientele!

Requirements

3+ years of experience as an Executive Assistant
5-star customer service skills
Nimble approach to work
Passion for managing many moving pieces in a fast-paced environment
Superior organizational skills, integrity, and great follow-through
Patience, proactivity, and a positive attitude
Exceptional communication skills

Nice To Haves

Experience working in design, high-end retail/hospitality, and/or creative services a plus!

Responsibilities

Oversee business & personal calendar management, schedule calls & meetings, and confirm appointments
Manage office operations and coordination (sorting mail, opening packages, working with vendors, ordering inventory)
Run personal errands for founder (returns, shopping, dry cleaning, drop off dog at groomers, etc.)
Work directly with clients and their teams with the utmost professionalism & poise
Monitor inbox, draft email correspondence, and respond appropriately
Proactively coordinate with team members and clients in regards to meetings, tasks, and deadlines
Book business & personal travel and create detailed itineraries
Track & report expenses & invoices
Work cross-functionally to maintain firm's calendar with upcoming events, presentations, installations, and holidays
Assist with other tasks and special projects as needed