Exec Asst & Office Manager Toronto

eBay•Toronto, ON

4d•CA$44,800 - CA$59,800•Hybrid

About The Position

At eBay, we're more than a global ecommerce leader — we're changing the way the world shops and sells. Our platform empowers millions of buyers and sellers in more than 190 markets around the world. We’re committed to creating economic opportunities for all while fostering a workplace that inspires passion, courage, creativity, and belonging. We are seeking an experienced, highly organized, and proactive Executive Assistant & Office Manager to join our Toronto office! This hybrid role combines strategic executive support with workplace operations leadership, serving as a trusted partner to two Vice Presidents while creating an exceptional employee experience for our Toronto team. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and enjoys balancing executive priorities with the day-to-day management of a dynamic office. This individual will be a positive reflection of eBay's culture and values, interacting regularly with leaders across the company, employees, customers, vendors, and visitors. We are looking for someone who is highly organized, approachable, and resourceful. Someone who enjoys being the person others rely on to keep things running efficiently, whether assisting senior leaders, coordinating a team event, or managing office operations. Someone who anticipates needs, solves problems proactively, and takes pride in creating an environment where both leaders and employees can do their best work!

Requirements

Minimum 5 years of experience supporting senior leaders in an Executive Assistant, Office Manager, Workplace Experience, or similar role.
Experience supporting Vice President-level or senior executive leadership.
Experience managing office operations or workplace programs in a corporate environment.
Event planning and employee engagement experience.
Strong problem-solving skills with a proactive, solutions-oriented approach.
Professionalism, integrity, and exceptional follow-through.
Genuine curiosity about the business and a desire to understand how teams operate and succeed.
Proven ability to manage multiple priorities and deadlines in a fast-paced, constantly evolving environment.
Exceptional planning, organizational, and project management skills.
Strong attention to detail and dedication to delivering high-quality work.
Excellent written and verbal communication skills.
Advanced proficiency with Microsoft Office, including Outlook, PowerPoint, Excel, and Teams.
Ability to work independently, exercise sound judgment, and maintain confidentiality.
Strong interpersonal skills with the ability to build and maintain effective relationships at all levels of the organization.
Demonstrated adaptability and willingness to learn new technologies, processes, and ways of working.

Nice To Haves

Passion for creating an exceptional employee and workplace experience.

Responsibilities

Provide strategic administrative support to one Vice President, helping improve efficiency, productivity, and alignment with business priorities.
Manage complex calendars, scheduling internal and external meetings while exercising sound judgment, prioritization, and decision-making skills.
Coordinate domestic and international travel arrangements, meeting logistics, and executive events.
Prepare and manage confidential materials, maintaining the highest level of discretion, professionalism, and integrity.
Track action items, deadlines, and follow-ups to ensure timely execution of key initiatives.
Manage and reconcile expense reports, purchase requisitions, and other administrative processes.
Build effective working relationships with senior leaders, partners, customers, vendors, and stakeholders across the organization.
Anticipate executive and team needs, proactively finding opportunities to improve processes and increase efficiency.
Provide back-up support to members of the broader administrative team as needed.
Serve as a primary point of contact for the Toronto office, ensuring a welcoming, productive, and engaging workplace environment.
Take the lead on supporting the development of a positive, collaborative office culture that reflects eBay's values and supports employee connection and engagement.
Coordinate office events, team celebrations, community activities, and employee engagement programs.
Support onboarding and offboarding activities, including workspace readiness and office orientation.
Support executive visits, team offsite meetings and other special events held in the office.
Identify opportunities to enhance workplace efficiency, employee experience, and operational effectiveness.
Partner with Workplace, HR, IT, Security, and Facilities teams to support office initiatives and employee experience programs.
Monitor office budgets, invoices, and operational expenses.