Executive Assistant, Men's Basketball
About The Position
This position assists in a variety of administrative functions while implementing and maintaining administrative policies and procedures for the men's basketball program. Responsibilities include, but are not limited to: Fields correspondence, reports, inquiries, memoranda and other general documents submitted to the men's basketball office, to include sensitive / confidential projects. Prepares appropriate documents / correspondence as instructed. Manages front office operations for men's basketball, including serving as primary point of contact for incoming calls, correspondence, and guests. Develops and implements administrative standards, policies and practices relative to area of operation. Provides daily calendar / schedule support for the Head Coach, Men's Basketball as well as Assistant Coaches as needed. Prepares and reviews documents requiring the signature of the Head Coach, Men's Basketball for accuracy and compliance with Athletics, University, NCAA, State, and Federal policies and procedures. Serves as men's basketball liaison to administrative units where appropriate. Coordinates travel arrangements (airlines tickets, hotels, rental cars, etc.) for the Head Coach, Men's Basketball and men's basketball staff as appropriate. Prepares expense and travel reports for reimbursement. Provides daily management of the men's basketball operating budget, to include regular collaboration with Athletics Business Office. Prepares purchase orders and orders supplies for program as needed. Prepares, tracks, and catalogs game contracts for men's basketball office. Develops / maintains master calendar of men's basketball events for Head Coach. Responsible for records management for the men's basketball office within Athletics, University, NCAA, and State guidelines.
Requirements
- Master's degree; or a bachelor's degree and two (2) years of appropriate experience.
- Handling confidential materials and information daily
- Strong computer (Microsoft Office) skills
- Organizational and interpersonal skills
- Attention to detail
- Integrity and character
- Commitment for customer service
- Knowing / complying with NCAA, Conference, and institutional rules as they apply to the UCF Athletics program
Nice To Haves
- Previous advanced business / administrative experience
Responsibilities
- Fields correspondence, reports, inquiries, memoranda and other general documents submitted to the men's basketball office, to include sensitive / confidential projects.
- Prepares appropriate documents / correspondence as instructed.
- Manages front office operations for men's basketball, including serving as primary point of contact for incoming calls, correspondence, and guests.
- Develops and implements administrative standards, policies and practices relative to area of operation.
- Provides daily calendar / schedule support for the Head Coach, Men's Basketball as well as Assistant Coaches as needed.
- Prepares and reviews documents requiring the signature of the Head Coach, Men's Basketball for accuracy and compliance with Athletics, University, NCAA, State, and Federal policies and procedures.
- Serves as men's basketball liaison to administrative units where appropriate.
- Coordinates travel arrangements (airlines tickets, hotels, rental cars, etc.) for the Head Coach, Men's Basketball and men's basketball staff as appropriate.
- Prepares expense and travel reports for reimbursement.
- Provides daily management of the men's basketball operating budget, to include regular collaboration with Athletics Business Office.
- Prepares purchase orders and orders supplies for program as needed.
- Prepares, tracks, and catalogs game contracts for men's basketball office.
- Develops / maintains master calendar of men's basketball events for Head Coach.
- Responsible for records management for the men's basketball office within Athletics, University, NCAA, and State guidelines.
Benefits
- Medical
- Dental
- Vision
- Life Insurance
- Supplemental Insurances
- Flexible Spending & Health Savings Accounts
- Employee Assistance Program
- Wellness initiatives
- Paid time off for applicable positions, including annual and sick time off and paid holidays
- Retirement savings options
- Employee discounts, including tickets to many Orlando attractions
- Tickets to UCF sporting events
- Education assistance
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What This Job Offers
Job Type
Full-time
Career Level
Executive
