Executive Assistant- Marketing

Hard Rock Hotel & Casino Ottawa•Ottawa, ON

30d•$44,622 - $59,094

About The Position

As the latest jewel in the renowned Hard Rock crown, this exceptional venue is set to redefine entertainment and hospitality in Canada's capital city. Boasting a prime location, Hard Rock Hotel & Casino Ottawa will be a stunning fusion of contemporary style and timeless rock 'n' roll flair. The moment you step inside, you'll be transported into a world of music, memorabilia and non-stop excitement. Are you ready to experience the ultimate rock star treatment in the heart of Ottawa? Let the countdown begin!

Requirements

Understands and is familiar with marketing/events/hospitality through education and/or relevant work experience
Must have strong written and oral communication skills in both official languages (English and French)
Technical skill set to drive the business toward success, with an excellent command of Microsoft suite of products, Photoshop, Illustrator and InDesign
Strong organizational, presentation and priority setting skills
Ability to think creatively, while still attending to detail
Ability to work independently while ensuring that Managers and/or guests possess the pertinent information for the execution of a successful event
Presentation of a professional image to guests remaining composed during stressful events
Must have a flexible schedule being able to work nights, holidays, and weekends when necessary
Ability to stand and sit for extended periods of time.
Ability to walk distances.
The employee must frequently lift/push/pull and/or move up to 50 pounds.

Responsibilities

Takes notes on computer and/or transcribes from voice recordings involving standard business vocabulary on highly confidential company matters
Composes and types routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation or spelling as needed
Establishes, maintains and, when necessary, revises department filing system
Screens telephone calls and visitors, ascertaining who can be re-directed to subordinate management.
Provides information to callers, including Tribal Council, senior management and key external sources which requires a comprehensive knowledge of company policies, practices and operations
Performs a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probably errors could result in unnecessary costs
Maintains calendar for the Department Head, regularly arranging for meetings, conferences, and appointments.
Arranges hotel and travel accommodations
Opens and reviews all mail directed to the Department Head. Composes responses to routine inquiries, delegates items to subordinate managers and forwards appropriate items to the Department Head
Follows up on all assignments delegated to subordinate managers as to status, expected completion date, etc
Records Minutes of staff meetings; distributes to appropriate personnel
Promotes positive public/employee relations at all times
Maintains a clean, safe, hazard-free work environment within area of responsibility
Performs all other related and compatible duties as assigned
Support purchasing activities including preparing purchase requisitions, obtaining vendor quotes, coordinating purchase orders, and ensuring alignment with internal procurement processes.
Assist with event planning and logistical coordination for meetings, trade shows, and marketing initiatives, handling timelines, vendors, travel, materials, and on‑site support.
Provide cross-functional support to multiple marketing teams, including coordinating project tasks, tracking deliverables, managing collateral requests, and maintaining schedules.
Serve as a liaison between internal departments and external vendors, supporting vendor onboarding, communication, issue resolution, and close collaboration with the Purchasing department.
Conduct research and gather data for planning activities, including vendor comparisons, event options, pricing analysis, and preparation of summaries or reports.
Maintain documentation, budgets, and status trackers to ensure smooth workflow, timely execution, and clear communication with stakeholders.