Executive Assistant - Marketing & Experience

Metro National Corporation•Houston, TX

2d•Onsite

About The Position

The Executive Assistant to the SVP of Marketing and Experience will provide comprehensive administrative support to the SVP in a fast-paced environment. This role is critical in ensuring smooth operations, maintaining efficient communication, and assisting in the execution of marketing and experience initiatives. The ideal candidate will possess strong organizational skills, a proactive attitude, and the ability to manage multiple tasks while working with cross-functional teams.

Requirements

Bachelor’s degree or equivalent experience in business administration, marketing, communications, or related field
3+ years of experience in an administrative assistant or executive assistant role, ideally within a marketing, creative, or business environment
Exceptional organizational and time-management skills with the ability to manage multiple priorities
Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (ClickUp or similar)
A proactive, solutions-oriented attitude with the ability to think ahead and anticipate needs
Attention to detail, adaptability, discretion, and the ability to work independently and as part of a team

Nice To Haves

Experience in event planning or marketing coordination is a plus

Responsibilities

Manage the SVP’s calendar, schedule meetings, and coordinate appointments, ensuring proper time management and prioritization
Handle travel arrangements, including flights, hotel accommodations, and itineraries, for business trips
Prepare and organize meeting agendas, take meeting minutes, and track action items for follow-up
Assist in creating and editing presentations, reports, and documents for internal and external stakeholders
Maintain and organize files, both digital and physical, ensuring easy access to important documents
Assist the SVP with project management tasks by maintaining timelines, tracking progress, and ensuring tasks are completed on schedule
Coordinate cross-functional meetings and communications to facilitate project success
Help prioritize tasks and manage the SVP’s workflow to optimize efficiency
Serve as a point of contact for internal and external communications on behalf of the SVP
Draft emails, memos, and other communications, maintaining professional and concise messaging
Coordinate communication between the SVP and other departments, ensuring all stakeholders are informed and aligned
Provide administrative support for the Experience Team projects, ensuring timelines and deliverables are met
Coordinate with external vendors, agencies, and internal teams to facilitate experience initiatives and campaigns
Assist in organizing events, activations, or experience engagements, including coordinating logistics, materials, and team schedules
Manage invoices and process for payments for the Experience Team working closely with the SVP of Experience and the Finance Team
Assist in the coordination of internal and external events, including Experience Team meetings, team off-sites, and conferences
Help set up virtual or in-person meetings, including providing technical support as needed (i.e., setting up video conferences)
Ensure event materials are prepared and distributed in advance, including presentations, promotional materials, and agendas
Perform other administrative tasks as needed to support the SVP’s goals and ensure smooth daily operations
Support department and Team needs as required