Executive Assistant, Marketing & Communications

FIGMA • San Francisco, CA

37d • Onsite

About The Position

As Executive Assistant to the Chief Communications Officer and VP of Communications, you'll provide high-level administrative and strategic support to the MarCom (Marketing/Communications) leadership team. You'll manage complex calendars and inboxes, coordinate leadership meetings, track action items, organize team communications and events, and handle travel and expense approvals. Acting as a trusted partner, you'll help optimize time, streamline processes, and support operational planning across the organization. You'll also collaborate with the CMO's EA and cross-functional partners to drive alignment on key projects, milestones, and company events. This is a full time role in our San Francisco hub.

Requirements

• 6+ years of experience in a Senior Executive Assistant support role
• Previous experience supporting Marketing and or Communications teams
• Experience working in a fast-paced environment and can adapt quickly to changing demands
• Stellar communication skills and can connect with a wide range of internal and external stakeholders in person, virtually, and over email
• Ability to shift gears and prioritize based on inbound of requests & workload volume and expert at prioritizing and seeing around corners

Nice To Haves

• Interest in becoming an expert in our product and an affinity for Figma
• Supported teams of 100+ people, bonus points for complex global teams

Responsibilities

• Provide direct support to our Chief Communications Officer, our VP of Communications and the MarCom team
• Expected support of CCO & VPs - Deepest level of support attending leadership meetings, tracking agendas, capturing action items and following up on progress, heavy calendar management, inbox management, organizing all hands, team-wide communications, booking travel, partnering with the CMO's EA, etc.
• Act as the delegate for the CCO & VP, signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy
• Be a strategic partner to the CCO & VP and their leadership team with a focus on team cohesion, operations, and planning
• Identify areas to optimize CCO & VP's time and make recommendations in regard to time management, prioritization, and business needs
• Find opportunities for process optimization throughout team and company processes
• Prepare and/or build content, presentations and key documents for the CCO & VP using Figma tools
• Partner with the CMO's EA to coordinate and prioritize large-scale planning for monthly and quarterly meetings, in-person leadership and full-team offsites, including working with external venues and internal collaborators and cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company achievements, and internal events

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Industry: Professional, Scientific, and Technical Services
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees