Executive Assistant/Litigation Legal Assistant

FERGUSON BRASWELL FRASER & KUBASTA PC • Irvine, CA

35d • Onsite

About The Position

FBFK Law is a people-first, entrepreneurial firm built for those who want to grow, lead, and make an impact. FBFK has been named one of Fortune’s Most Innovative Companies for 2026, ranked No. 88 out of 300 organizations nationwide. The firm is also recognized in the 2026 Chambers Texas Spotlight Guide for Corporate/Commercial and Intellectual Property. In addition, FBFK attorneys are regularly recognized by Best Lawyers and Lawdragon for their leadership and excellence in the legal industry. FBFK has also been recognized among top real estate law firms by the Houston Business Journal, reflecting the firm’s continued growth and market impact. Founded more than 20 years ago in Dallas, FBFK Law has grown into a full-service firm with offices across Texas and California, including Plano, Fort Worth, Houston, Austin, Orange County, Century City (Los Angeles), and San Diego. Today, we are over 100 full time team members strong and continuing to expand in key markets and practice areas. Our work is organized around core capabilities, including Corporate and M&A, Litigation, Intellectual Property, Tax, International, and Health Law, supported by a deep bench of sub-specialties that allow us to serve clients across industries with precision and efficiency. We are a team of builders, creators, and collaborators driven by a 100-year vision to redefine what success in law looks like. At FBFK, we are intentionally building a platform where attorneys and staff can do exceptional work while also creating a fulfilling and sustainable life. Through our culture, leadership access, and firmwide initiatives, we invest in our people so they can grow, lead, and thrive. We put our clients’ interests first and operate with a shared commitment to excellence, efficiency, and long-term partnership. If you’re energized by the idea of building something exceptional, not just maintaining it, keep reading. We seek a highly skilled, proactive, and experienced Executive Assistant / Litigation Legal Assistant to support the Managing Partner of our Orange County office. This role is ideal for someone who thrives in a fast-paced legal environment, can anticipate needs, and is comfortable taking initiative—even when the executive may not be accustomed to delegating. The successful candidate will balance executive administrative support with substantive legal assistant duties, enabling the Managing Partner to focus on business development, client work, and office growth.

Requirements

• 5+ years of direct experience as an executive assistant supporting C-suite leaders at a law firm or professional services environment.
• Demonstrated ability to support senior executives and manage complex, confidential matters.
• 2+ years of experience as a legal assistant, preferably in litigation.
• Strong knowledge of court rules, procedures, and litigation processes.
• Experience with federal and state court procedures, discovery, depositions, and trial preparation.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with legal practice management and e-filing platforms.
• Excellent written and verbal communication skills; diplomatic, professional, and assertive.
• Outstanding organizational, prioritization, and multitasking skills; able to work with a sense of urgency.
• High level of discretion, professionalism, and ability to maintain confidentiality.
• Comprehensive understanding of business operations and finance.
• Ability to work independently and collaboratively as part of a team.
• Bachelor’s degree preferred; Associate degree or equivalent experience required.

Nice To Haves

• Flexible to work occasional evenings or outside regular business hours as needed.

Responsibilities

• Proactively manage complex calendars, schedule meetings, and coordinate travel.
• Prepare agendas, take/distribute meeting minutes, and follow up on action items.
• Draft, proofread, and send correspondence (including client/prospect letters).
• Respond to emails and manage incoming calls on behalf of the Managing Partner.
• Maintain confidential client files and records with discretion.
• Analyze and recommend improvements to office processes and workflow.
• Represent the Managing Partner in internal meetings as needed.
• Identify and suggest tasks that can be delegated; assertively follow up to ensure effective delegation.
• Prepare, format, proofread, and finalize legal documents and correspondence.
• E-file documents with federal, state, and local courts; ensure compliance with court rules and deadlines.
• Process and track service of process, subpoenas, and legal documents.
• Manage attorney calendars for court appearances, depositions, client meetings, and deadlines.
• Coordinate and schedule depositions, mediations, arbitrations, and hearings.
• Monitor court dockets and track case status.
• Maintain and organize case files (electronic and physical); open/close files per firm procedures.
• Handle client intake and maintain contact information (non-substantive communications).
• Communicate with court personnel, opposing counsel, court reporters, and vendors.
• Accurately record all time worked (billable and non-billable) in the firm’s timekeeping system.
• Serve as the first point of contact for active clients, resolving issues promptly and professionally.
• Assist with client invoicing, payment resolution, and basic financial tasks.
• Attend and occasionally host networking events on behalf of the Managing Partner.
• Support business development initiatives and track follow-ups with prospects.

Benefits

• Fortune’s Most Innovative Companies for 2026
• Chambers Texas Spotlight Guide for Corporate/Commercial and Intellectual Property
• Best Lawyers
• Lawdragon
• Houston Business Journal

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree