Executive Assistant, Legal

Stanley Black & Decker • Charlotte, NC

6h • Hybrid

About The Position

As an Executive Assistant, Legal, you’ll be part of our Legal team working as a hybrid employee. You will provide administrative support to VP level leaders of the Legal Department. This includes managing calendars, coordinating meetings, handling travel arrangements, and processing expense reports across global time zones. You will also coordinate logistics for meetings and prepare necessary materials, while prioritizing competing requests and ensuring timely follow-up. Additionally, you will support department meetings, leadership meetings, and team events, coordinate schedules across internal and external stakeholders, and assist with onboarding and offboarding activities. Maintaining organizational charts, distribution lists, and team resources will also be part of your role. You will process invoices, purchase orders, and expense reports, and prepare, review, route for signatures, and file law firm engagement letters. Coordinating office and administrative needs for the Legal organization, maintaining files, records, and confidential information, and supporting document preparation, formatting, and presentation materials are key responsibilities. You will utilize approved AI-enabled tools for drafting, summarization, meeting preparation, document organization, and workflow efficiency, ensuring appropriate confidentiality and review of AI-assisted outputs. Furthermore, you will coordinate with IT business partners on technology projects, including gathering requirements, tracking project status, facilitating stakeholder communication, and supporting the implementation of tools and process improvements for the Legal Department. Building effective working relationships across Legal and partner functions, serving as a point of contact for routine administrative requests, and communicating professionally with employees, leaders, and external contacts are essential. You will exercise discretion when handling sensitive information.

Requirements

• Bachelor’s Degree required.
• 5+ years of executive or administrative support experience.
• Experience supporting senior leaders preferred.
• Active notary license or willingness to obtain license
• Strong organizational and time management skills; process improvement mindset.
• Excellent written and verbal communication skills; ability to prepare and finalize leader-ready documents, presentations, agendas, and meeting materials.
• Exceptional discretion, professionalism, sound judgment, and ability to prioritize competing senior-level requests in a fast-paced legal environment.
• Professional stakeholder management with senior leaders and external contacts.
• Proficiency with Microsoft Office and collaboration tools; familiarity with Adobe Creative Suite or similar design/document tools preferred.
• Comfort with ARIBA, Legal Tracker, and other e-billing platforms and enterprise systems, including expense, procurement, matter management, document management platforms.
• Familiarity with industry-recognized Legal technology and contract management platforms following applicable training.
• Proficiency using approved generative AI tools to improve administrative efficiency and work product quality, and identifying process improvements, while exercising sound judgment, confidentiality, and compliance with company policies.

Nice To Haves

• Experience supporting senior leaders preferred.
• Familiarity with Adobe Creative Suite or similar design/document tools preferred.
• Familiarity with industry-recognized Legal technology and contract management platforms following applicable training.

Responsibilities

• Provide administrative support to VP level leaders of the Legal Department.
• Manage calendars, meeting coordination, travel, and expense reporting across global time zones.
• Coordinate logistics for meetings and prepare materials as needed.
• Prioritize competing requests and ensure timely follow-up.
• Support department meetings, leadership meetings, and team events.
• Coordinate schedules across internal and external stakeholders.
• Assist with onboarding and offboarding activities.
• Maintain organizational charts, distribution lists, and team resources.
• Process invoices, purchase orders, and expense reports.
• Prepare and/or review, route for signatures and file law firm engagement letters.
• Coordinate office and administrative needs for the Legal organization.
• Maintain files, records, and confidential information.
• Support document preparation, formatting, and presentation materials.
• Use approved AI-enabled tools to support drafting, summarization, meeting preparation, document organization, and workflow efficiency, while maintaining appropriate confidentiality and review of AI-assisted outputs.
• Coordinate with IT business partners on technology projects, including gathering requirements, tracking project status, facilitating stakeholder communication, and supporting implementation of tools and process improvements for the Legal Department.
• Build effective working relationships across Legal and partner functions.
• Serve as a point of contact for routine administrative requests.
• Communicate professionally with employees, leaders, and external contacts.
• Exercise discretion when handling sensitive information.

Benefits

• Medical, dental, life, vision, disability, 401(k), Employee Stock Purchase Plan, paid time off, and tuition reimbursement in addition to programs & benefits in support of your well-being.
• Discounts on Stanley Black & Decker tools and other partner programs.
• Competitive salary and a comprehensive benefits plan that includes medical, dental, life, vision, wellness program, disability, retirement benefits, Employee Stock Purchase Plan, Paid Time Off, including paid vacation, holidays & personal days, and tuition reimbursement.
• Discounts on Stanley Black & Decker tools and products and well as discount programs for many other vendors and partners.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive